UC Berkeley

Be Well at Work - Ergonomics


Product Quote Requests &

Ergo Matching Funds Application


Important Note: Fiscal Year End Ergo Matching Funds Pause

The Ergo Matching Funds program will be on pause for the end of the fiscal year. Submissions received after 5/16/25 will be processed in the order they are received starting 7/1/25.


UC Berkeley University Health Services funds an Ergonomics Matching Funds Program through the Be Well at Work - Ergonomics program that offers a funding incentive of 50% of the cost of ergonomic equipment up to a maximum of $1,000 per employee in matching funds, or potential ergo project matching funds via consultation with Be Well at Work - Ergonomics, to aid departments in modifying on-campus and remote work spaces according to ergonomic guidelines for campus and remote computer workstations and/or non-office environments.


Matching Funds are only eligible to be used towards products from Be Well at Work - Ergonomics’ approved catalog and/or specific recommendations from a UC Berkeley campus ergonomist. For further details regarding the rules, qualifications, and restrictions of the matching funds program, please visit our website:

https://uhs.berkeley.edu/facstaff/ergonomics/matching-funds


Direct Ergo Matching Funds:

The Be Well at Work - Ergonomics Program has implemented a Direct Matching Funds process in place of the former Reimbursement Matching Funds to ensure departments are ordering correct ergo equipment and to eliminate delay in Matching Funds usage. With the Direct process, Be Well at Work - Ergonomics helps with coordinating quotation and purchasing logistics of the selected/recommended products with the appropriate vendor. Matching Funds are immediately applied during the purchase while the department is charged their respective half of the costs. Departments are responsible for handling existing furniture removal as needed and coordinating delivery with the vendor when contacted.


Ergo Project Matching Funds:

If a department is looking to order a number of computer ergonomics furniture (tables & chairs) products simultaneously or have a non-office environment to be modified, then the individual Matching Funds parameters (50% match up to $1,000) would not apply. Instead, potential Ergo Project Matching Funds would be discussed with the department. This form is also utilized to capture Ergo Project Matching Funds applications. Funding for projects is not guaranteed and variable in availability. You must consult with a campus ergonomist prior to applying for Project Ergo Matching Funds to receive approval. You may request ergo project consultation via the evaluation request form.


For questions regarding the Ergo Matching Funds process please contact csergonomics@berkeley.edu.


For general ergo questions, please email ergonomics@berkeley.edu.

 

Application Type

Please indicate whether you are applying for Individual Ergo Matching Funds or Project Ergo Matching Funds and if the order will be computer and/or non-office related.


Ergo projects are intended for unit or department-level ergo improvements and encompass scenarios that go beyond individual impact to changes ranging from a handful of work areas to wholesale room/suite/building changes. Examples include, but are not limited to: higher volume ergo furniture quotes and purchases, non-computer ergonomic tools/equipment, work area (re)designs, etc.


Your department must consult with a campus ergonomist prior to applying for Department Project Ergo Matching Funds to receive approval. You may request project consultation via the evaluation request form.

 

Only select "Non-Office" for non-computer work environments and tasks (ex: laboratory, custodial, etc.)

You can select both computer and non-office categories if you have conducted an evaluation and discussed quoting for a mix of both.

 

Are you entering this Matching Funds order request for yourself or on behalf of someone else?

 

End User Info

Provide the information of individual the ergo items will be purchased for.


For Ergo Project Matching Funds, enter the information of the individual who is the project lead.

 
 
 
 
 
Phone
 
 
 

Matching Funds Request

 

The Ergo Matching Funds Program operates with limited funding that is intended to provide as much equitable aid to all employees at UC Berkeley as possible. Therefore, we ask that departments apply for Matching Funds in good faith; if your department is able to fully cover the cost of ergo equipment we ask that you do so.


Another another scenario which not applying for Matching Funds is relevant is providing assistance with quoting and ordering ergo equipment where an individual/department is not eligible for Matching Funds (ex: PhD students, ordering replacement equipment, etc.).


This form will allow us to assist with obtaining quotes and purchasing proper ergo equipment even when not utilizing the Ergo Matching Funds Program.

 
 
mm/dd/yyyy
 

Your campus department

 

Supervisor or manager of the employee the items will be ordered for.

 
 
Phone
 
 
 
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