BCB London 2025 - Alcohol Licensing & Stand Sampling Declaration

Tobacco Dock is licensed for the sale or supply of alcohol. In order for venues to ensure that these activities comply with the Licensing Act 2003, and their own Premises Licensee Conditions, we are required to provide full details of any sampling. Tobacco Dock regulations state that all food and drink to be consumed on or given away from a stand (other than exhibiting company's own branded products) must be purchased from Tobacco Dock Food the venue's catering service partner, kindly send email to marco.araujo@tobaccodockfood.com. All exhibitors must complete and return this form ASAP.

Food & Drinks Sampling Onsite at BCB London 2025

Food and drink sampling is permitted at BCB London 2025 provided that the following guidelines are adhered to:


The organisers are notified in writing of any sampling activity via this form.

All samples are offered FOC.

The product being sampled is a core part of your business.

HACCP Plan has been written up

Any food to be given out on your stand must be ordered through Tobacco Dock Food - pre packaged food is okay to bring into the venue as long as it is sealed.

Drinks are within the appropriately sized glasses


If you are sampling food or drink onsite, please complete this form. Additionally, last orders 30 minutes before the show's close to allow visitors to finish sampling & leave. No alcohol is to be served to those under the influence of too much alcohol. Please get in touch with a member of security or the organiser if in doubt.

Licensing*

Please tick one of the below.

If you have your own licence holder who will be present onsite, please complete the remaining questions, alternatively please put 'NA'.

Personal Licensing

Under the Licensing Act, Tobacco Dock are licensed for the sale or supply of alcohol under their Premises Licence conditions. However, the Act now requires any sale or supply of alcohol to be carried out under the approval of a personal licensee. All exhibitors supplying alcohol samples must have a personal licence holder present on site (in some instances, a named, authorised representative may suffice) and comply with the venue’s Premises Licence conditions. Please note, if you do not have a personal licence holder within the organisation, then the organisers can apply for this on your behalf (only for non UK company's).

Full Name and Contact Number


If only Food Sampling - Please write 'NA'

A copy of both sides of the personal licence must be provided and the licence must be available on site for inspection on request. If you do not have your own Licence Holder the Organiser can be put down on your behalf - in this case, please write 'NA'


If only Food Sampling or not serving alcohol - Please write 'NA'

If only Food Sampling or not serving alcohol - Please write 'NA'

Description of Activity*

Type of activity, (e.g., wine sampling, food sampling), etc.

The serving of Alcohol at BCB London

The below applies to all exhibitors offering alcohol for sampling or consumption at their stands during BCB London.


Staff serving alcohol must be briefed on the Licensing Act 2003 requirements, including:

  • No sales or supply to those under 18 (the legal age for purchasing alcohol in the UK).
  • No service to intoxicated individuals.
  • All exhibitors should have a personal license holder present on their stand to demonstrate competence in managing alcohol service.
  • Challenge 25 policies should be adopted: request ID (e.g., passport, driving licence, or PASS-accredited card) from anyone appearing under 25.
  • Exhibitors must ensure staff serving alcohol are trained in responsible service practices, including recognizing intoxication and refusing service to minors (challenge 25) or intoxicated individuals.
  • An incident register must be maintained to log any alcohol-related issues (e.g., underage attempts, intoxication), and incidents must be reported to the organisers office immediately.
  • Exhibitors must comply with local health, fire, and safety regulations, ensuring alcohol service does not compromise the safety of attendees or staff.
  • Access to stands must be supervised to prevent unauthorized consumption.
  • The exhibitor is responsible for ensuring compliance with this policy and applicable laws. Failure to comply may result in cessation of alcohol service, removal from the exhibition, or legal penalties as outlined in the Licensing Act 2003 or local regulations.

Exhibitors providing food or drink must carry out and document a thorough food safety risk assessment know as a HACCP plan. The Hazard Analysis and Critical Control Points plan must consider the hazards and focus on measures in dealing with them. This includes the sale or supply of alcohol. Within the HACCP plan or separately you must also detail your allergen management plan. Within this you must recognise the possibility of illness or even death caused by an allergic reaction. The allergen management plan must include the following:

  • Accurate and verifiable information available for the consumer to review
  • Listing the 14 names allergens
  • Signage advising the consumer that this information is available
  • Recognition that consumers may have intolerance to a wide range of foods
  • Effective segregation of foods containing allergens
  • Procedures to be followed in case of allergic reactions. You will not be required to submit this in advance, however you must have a copy of this available if requested.


Please confirm you have completed a HACCP Plan

Please also note under Natasha’s Law, businesses are required to include full ingredients list on all pre-packages foods. For further information please visit the GOV. UK website (www.gov.uk)

Please 'Check' below to confirm that you will comply with the eGuide and all relevant legal requirements, including: - Licensing Act 2003 The terms of the Licensing Act 2003. Alcohol cannot be served before 1000hrs. Service staff must be over the age of 18. Products for retailing/sampling must be held in a secure area. Alcohol may not be served to anyone under the age of 18, or anyone who appears to be under 18 (unless proof of age is shown). Alcohol must not be served to anyone who appears to be under the influence of alcohol.

If you’re exhibiting at a trade show, conference or exhibition, and you plan on using licensed music through either radio, TV, laptop, mobile phone, other digital devices and/or live performances on your exhibition stand, then you’ll need to purchase TheMusicLicence to cover you to do so legally.


Please go to https://pplprs.co.uk/business/exhibitions-trade-shows/ for more details on the cost and how to order a music license.

As an exhibitor, you agree to be present for the full duration of the show, with at least one staff representative being at your stand at all times. You will set up and break down within the listed times on the dates shown on the Event Timetable page of the manual. I confirm that I have read the above and will abide by this at all times.

I have read and understood all the content of this form and all the information I have given is to my knowledge complete and true

Privacy Policy

The information collected from the submission of this form is shared with relevant parties involved in the operations of Imbibe Live 2024. For further information please contact bcbldnoperations@rxglobal.com or you can view more information here: Privacy Policy

Powered by Smartsheet Modern Logo On Light
Privacy Notice|Report Abuse