IRB Expedited or Full Board Review Application

IRB Expedited or

Full Board Review Application

This application requires several file attachments. See the Forms & Templates section on the IRB Web Page for assistance with required documents.

Important Note: You will be unable to "Save Your Progress."

Please complete all supporting documents (Informed Consent, Recruitment, etc.) prior to starting this application. Clicking on links within this form could open within the same tab and, consequently, erase all of your typed data. You may use this hard-copy application for planning purposes and to copy/paste the answers into these fields.

After submission, a copy of this Application will be provided to you in Microsoft Word format for your records.

* * ATTENTION STUDENT RESEARCHERS * *

Faculty advisors must approve your proposal before the IRB can review. Clicking "Submit" on this form will send an automated email to your faculty advisor that includes this application and your attached materials.

To prevent delays, make sure to enter the full & correct email address for your faculty advisor.

Researcher Information

Full Name of Principal Investigator (PI)*

SEU Email address*

(e.g. username@stedwards.edu)

Phone:*

Phone

Mailing address*

Please keep to one line. (e.g. 3001 S. Congress Ave, Austin, TX 78704)

SEU Status*

Faculty

Staff

Student

Do you have a faculty advisor?*

(Student researchers must have a faculty advisor to be IRB- approved.)

Yes

** Faculty advisor approval is required.*

When you click Submit, your faculty advisor will receive this application and supporting documents. They can either Approve or Decline your proposal based on its quality. The IRB Administrator will notify you if clarifications or corrections are needed.

Faculty Advisor Name:

Faculty Advisor Email*

** Please enter the full & correct email address.

Any errors could delay your proposal:

Is this research for a class?

If yes, enter Course ID, semester, year: (e.g. EDUC 2332 Spring 2024)

Is this research for a dissertation?*

Yes

Please list any co-investigators:

Project Information

1) Title*

Will this project extend beyond one year?*

Yes

Do you anticipate funding for this project?*

Yes

Which program or organization will provide funding (SEU or external)?*

Include:

• How will the funding be allocated?

• What is the duration of the funding?

Please explain any financial relationship and/or position of authority you might have with the funding agency.*

If not applicable, type N/A.

2) What is this study about?*

State the hypothesis, purpose, and/or goals of the proposed research. Please summarize in 300 words or less:

3) Why is this study important?*

Describe the background and significance of the work. Use appropriate scholarly references to demonstrate the value of the proposed research:

4) Which of the following populations does your study include?*

Select all that apply:

5) Who will be the participants?*

Describe the subjects of this study. List the sources for the participant pool and how many you intend to recruit. If they are students, list from which institutions you will be recruiting:

6) What is the estimated reading level of your participants?*

Make sure your Recruitment & Consent documents are written at the appropriate level.

7) How will you select and recruit your participants?*

Describe your steps in detail. Attach recruitment materials (advertising flyers, emails, etc.) at the bottom of this application.

8) How will you obtain informed consent?*

Consent may be collected in a number of ways. Below are a few options:

Written signature in person.
Written signature through researcher’s SEU email account.
E-signature software (must specify which software and how it will be securely transmitted).
Digital consent through a YES/NO option through an online survey platform (i.e. Qualtrics).

Describe in detail below how you will obtain informed consent. Attach the Consent Form(s) at the bottom of this application. If collecting consent online, submit both a hard-copy (.docx or .pdf) and a working link. See Forms & Templates on the IRB web page for Consent Form Templates.

9) What is expected of participants?*

Describe what participants will have to do in order. For all measures, describe if in-person or online and how long each should take. Attach copies of your measures in .docx or .pdf format at the bottom or this form.

For online surveys, you will need to submit both the working link below and the list of questions as an attachment.

10) Will you collect any of the following personally-identifiable information?*

Select all that apply:

NOTE: If you plan to take AV recordings of your subjects, remember to attach a completed Release of Recordings form at the bottom of this application.

Names (First and/or Last)

E-mail addresses

Phone numbers or mailing addresses

ID numbers (student ID, social security, driver’s license, etc.)

Audio-visual recordings or photographs

Biometric or genetic data (fingerprints, handwriting, DNA, etc.)

No personally-identifiable information will be collected

11) How will you protect participants’ anonymity or confidentiality?*

"Anonymous" means participants are unidentifiable, even to the researcher. If you collect any personally-identifiable data from subjects, the research is not anonymous.

"Confidential" means the protocols require the collection of personally-identifiable information (i.e. names, email addresses, AV recordings) and therefore must be protected from accidental disclosure.

Describe your safeguards for each measure:

12) Will the participants receive remuneration?*

(e.g. raffle entry, gift cards, cash, snacks, merchandise, etc. in exchange for participation.)

Yes

Explain:*

What type of remuneration and how much?
What are the requirements to receive it?
How will subjects have equal opportunity to receive it?
How will it be distributed?
How is the remuneration non-coercive?

13) Are any of the researchers (including the Faculty Advisor) in a position of authority over the participants?*

Yes

Please describe:*

The nature of the position of authority and what you will do to guarantee that:

Participation will still be voluntary. (Subjects will not feel obligated or coerced.)
There will be no consequences if subjects decline to participate.

14) Are any non-SEU institutions/agencies involved?*

(e.g. recruitment or funding from external colleges/universities, agencies, businesses, etc.)

State the name(s) of the external organization(s).
Explain how it is involved in your research.
Explain if you have a working relationship or a position of authority within the organization(s).

Please attach an official Letter of Permission—on the organization’s official letterhead—for your research to be recruited or conducted at the external site(s).

Type "NA" in the field if not applicable.

15) What is the research methodology for this study?*

Describe the research methodology you are using in this study. (e.g. qualitative, quantitative, mixed methods, etc.) Explain the grounding framework, the themes that will be analyzed, and your rationale for choosing this methodology:

16) In what ways will you collect data?*

Summarize the data collection methods for the study. Attach copies of all data collection instruments (tests, questionnaires, interview questions, surveys etc.)

For online surveys, attach a copy of the full list of questions in .docx or .pdf format. Please also include a working link to the survey, either here, in Q9, or attached as a separate document.

17) Will you collect any sensitive information from subjects?*

Sensitive information includes private behavior, economic status, religious beliefs, employee on-the-job experiences, and anything which, if made public, might:

damage subjects' self-esteem or reputation
damage financial standing or employability
put subjects at risk of criminal or civil liability

Examples include—but are not limited to—mental health challenges, substance use, sexual behavior (excluding sexual orientation and gender identity), and illegal activity.

Yes

This study might pose greater than a minimal risk to participants.*

Please describe in detail the type of sensitive data you will collect and how that data will be protected:

18) Describe how you will protect and secure all data during the research:*

What is your security plan for each data element? (e.g. password-protected cloud server, locked file cabinet, etc.) Who will have access to the raw data?

IMPORTANT NOTE: The SEU cloud servers (Google Drive and Box) are IRB-approved for the secure storage of research data. Personal laptops/computers, external hard drives, and flash drives are not accepted.

Furthermore, any email recruitment must be conducted using the researcher’s SEU email address, not a personal account; Zoom recordings must be conducted using the MyHilltop SEU VPN with participants' names hidden. Outline these details in the response below.

19) Does your study involve deception?*

Yes

Please describe:*

How is deception used in the protocols?
Why is it necessary?
Your procedures for debriefing the participants; include specific and appropriate resources, if necessary.

Attach your Debrief as a separate document at the bottom of this application.

20) Are there prospective participants who—if selected—would be especially vulnerable to risk because of the study procedures?*

Yes

Pleae describe your process to screen and/or eliminate all such vulnerable participants from your study:*

21) Does your study involve procedures or ask questions that might cause physical, emotional, or psychological disturbance, beyond what they might experience in an average day?*

IMPORTANT NOTE: Researchers are expected to be competent and mindful regarding potential distress of subjects in their study. For student researchers, additional training or oversight might be required, depending on the protocols.

Yes

Please describe how you will identify and mitigate any distress.*

Also, include the specific and appropriate resources you will provide to participants on the Consent Form and/or Debrief.

Attach a Debrief form to the bottom of this application, if necessary.

22) Briefly summarize the risks and benefits of the proposed project.*

What are the risks to participants?
What are the benefits to participants, if any?
What are the potential benefits to your field of study?
Do the benefits outweigh the risks?

Keep in mind that no study involving living, human subjects is completely risk-free, but risks can be described as minimal.

23) Briefly describe how the data will be analyzed.*

Include names of anyone who will assist in the data analysis. Attach additional valid CITI(s) as needed.

24) What is the long-term, secure-storage plan for each data element?*

(e.g. completed survey questions, notes, participant lists, AV recordings, etc.)

Where will each data element be stored? How long do you plan to retain each data element?

Personal laptops, computers, and external hard drives are not accepted as secure storage methods for research data. The IRB requires a minimum of (3) years of data retention after study is completed; however, researchers can retain data for as long as it may be useful.

25) How will you share the data results?*

Please list all the potential ways your research findings will be communicated inside and outside of SEU. (i.e. Honor's Symposium, dissertation defense, published journal articles, presentation at conferences, etc.):

CITI Online Research Ethics Training

CITI training is required for all researchers. All certificates must be uploaded at the bottom of this application.

Have all investigators, including faculty advisor(s), completed the CITI training?*

This project cannot be reviewed by the IRB until all CITI certificates are received.

Please see the Step-By-Step Guide for Researchers (Question #2) on the IRB web page for help completing the CITI online ethics training program.

Yes

If no, please explain:*

Please list all investigators' names and the CITI expiration date(s):*

Certification

I certify that the statements made in this Application are accurate and complete.

I agree to use my IRB assigned protocol number on all research materials, such as Informed Consent and Recruiting materials.

I agree to inform the IRB in writing of any emergent problems or procedural changes of the project if approved.

I further agree not to proceed with the research until the problems have been resolved or the IRB has reviewed and approved of the changes.

E-Signature / Acknowledgment*

Please type your full name.

File Attachments

Please use this section to include all necessary files for your application. Up to 10 individual files can be attached, up to 30 MB per file. Permissible file types include pdf, doc, docx, and jpg. Upload, if applicable:

1. CITI training certificates for all investigators and advisors. Please save as CITI [Last name]

2. Any recruitment materials (advertising flyers, emails, etc.) that will be used to recruit participants. Please save as Recruitment [Type] [Last name of PI]

3. The Informed Consent document. Please use the appropriate template from the list found on the IRB Forms and Templates web page under Additional Samples & Logos. Save as Consent Form [Last name of PI]

4. A Release of A/V Recordings form, if any audio-visual data will be collected. Please use the template found here and save as Release of Recordings [Last name of PI]

5. Copies of all data collection instruments (tests, questionnaires, interview questions, surveys etc). Note: If using Qualtrics, please submit the link AND a copy of all questions that will be administered. Please save as [Type of instrument] [Last name of PI]

6. Site Permission—on official letterhead or through official email—from other institutions/agencies as required for your research. (For example, a Letter of Permission to recruit students from a different university.) Please save as Site Permission [Institution Name] [Last name of PI]

7. Any additional or supplementary materials for review. This could include the debriefing process, description of compensation, or other materials related to the study. Please save as [Name of Document] [Last name of PI]

Please upload all files here.*

You can upload up to ten files, one at a time.

Drag and drop files here or

Send me a copy of my responses

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