Active Hastings Registration

Thank you for your interest in an Active Hastings session. Due to our funding, we need to monitor who is coming along to our sessions, so please complete the form below. For a bit more information for you about what we will be doing with your data please see the information at the end of the form.

For young people under the age of 13, this form should be completed and signed by a parent or guardian. For young people aged 13-15 this form can be completed by either the young person or the parent/guardian, but both must sign to confirm they have read and understand how the data will be used by Active Hastings

Participant's Full Name

Name of person filling in the form if different from participant

You can register for up to three different sessions using this form, for more sessions please use an additional form

Which first session are you are registering for?

Which second session are you are registering for?

Which third session are you are registering for?

If you have selected Street Bites on Tour / Friday Night Project, are you happy for us to provide your child with a snack during the session?

Yes

Gender

If you prefer to self-describe your gender please select prefer to self-describe and a text box will appear for you to do so

Address

Postcode

Phone Number

Date of Birth

dd/mm/yyyy

Emergency Phone Number

In case we need to call someone about an emergency

Email Address

This will be used to provide confirmation of your booking and session updates. It will only be used for marketing purposes if you have selected activities that you wish to hear about in the future below. Please select all that apply.

Activities for children and families

Activities for adults

Activities for people with disabilities

Activities for young people

Activities for older people

Training and volunteering opportunities

In the last 28 days, have you taken part in a minimum of 30 minutes of at least moderate intensity physical activity per week in bouts of 10 minutes or more?

Moderate intensity physical activities are ones that cause you to get warmer and breathe harder and your heart to beat faster, but you should still be able to carry on a conversation. Examples include brisk walking and cycling.

Yes

In the last 28 days, have you taken part in at least 150 minutes of at least moderate intensity physical activity per week in bouts of 10 minutes or more?

Yes

Do you have a long-term illness, health condition or disability?

For example Asthma, Diabetes etc.

Yes

Do you have any learning difficulties?

Yes

Which of the following groups do you belong to?

Some of our sessions are funded by external partners. In order to meet our funding requirements we may need to provide details of attendees at those sessions. Are you happy for us to share your information with them? We will not provide phone numbers or email addresses

Yes

Do you give consent for Active Hastings to take photos and/or video footage of you at the sessions, for use on social media and advertising materials?

Yes

Signed by participant

Date

dd/mm/yyyy

Signed by parent or guardian if participant is under 13

Date

dd/mm/yyyy

Please read the following and click the submit button to confirm the information provided is correct and you have read the information on how we will use your data.

Who are Active Hastings?

Active Hastings is a partnership project between Hastings Borough Council and East Sussex County Council. We also work with a wide range of other partners to deliver physical activity opportunities in Hastings. Hastings Borough Council is responsible for the collection and storage of the information that you provide to Active Hastings.

Where and how will your information be stored?

The information you give us on this form will be stored on the performance management software, Upshot, who will store the data in line with the UK General Data Protection Regulations (UK GDPR).

How long will we keep your information?

Your information will be stored on Upshot for three years after the last session that you attend.

How will your information be used?

The information you provide us will be used to allow us to report back to funders about the types of people who are attending our sessions (for example, the number of females, the number of people with disabilities or the number of people from a particular area of the town etc). All information passed to funders is in number form and is anonymous.

Will we share your personal information with anyone else?

We take your privacy very seriously. Some sessions are run in partnership with other organisations and we may occasionally need to share your information with them. However, you will be asked to opt in to allow us to share your information with them (we will not provide them with email addresses or phone numbers). If you do not opt in, we will not share your data with them. If you do opt in, they will also store your data in line with UK GDPR and will not share it with anyone else. We will not share your data with anyone who is not listed on the form.

Will your information be used for marketing purposes?

If you would like Active Hastings to contact you regarding future activities and events, you can sign up to receive these updates. If you do not sign up, you will not be contacted. Your contact details will not be passed on to anyone else (including the session partners). You are able to change your preferences at any time or remove yourself from the mailing list by emailing activehastings@hastings.gov.uk, or clicking the unsubscribe button at the bottom of the email.

If you have any more questions about how we look after your information, please feel free to email us on activehastings@hastings.gov.uk

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