Time Off Request Code Setup

Complete this form to submit your request. This information will be emailed to your Powerpay Customer Support Team. A case will be created and the case number will be emailed to you for reference. You will be contacted if there are any questions.


After submitting the form, wait for a confirmation email from Dayforce before proceeding with your Time Off Request setup.


For information on Dayforce's Privacy Policy: https://www.dayforce.com/privacy


The Privacy Notice in the form relates to Smartsheet.

Use this form for setting up Custom Entitlements.


Account Information

The 7-character Company Number for your payroll. This may be referred to as your Payroll Number (Powerpay Account Number).

Phone

Company Defaults

Normal Daily Hours are the number of hours a day employees usually work on a working day.


Working Days are the days of the week that your employees typically work.


Working days and normal daily hours values are used to calculate and determine the duration of an employee’s time off request. Powerpay automatically calculates hours and days that an employee is away from work based on the employee’s Normal Daily Hours and Working Days.


The values you set here are the default values that apply to all employees. You can specify an individual employee’s working days and normal working hours in Powerpay.

Vacation Entitlements

Will you be using the Time Off Request feature to allow your employees to request vacation?*

Standard Entitlement: An entitlement that applies to all or some employees. For example, vacation pay when the calculation is a percentage of earnings per pay period (not based on a grant).


Custom Entitlement: An entitlement for any type of time off request, based on a grant, where a certain number of hours/days are granted at the beginning of your annual cycle (calendar or fiscal year). For example, sick days, personal days, jury duty, lieu days, flex days, education etc. A custom entitlement can be set up for vacation, however a new code is required if it is to be linked to a pay code.

The description appears in the Reason list for employees in Self Service when they are making a time off request.

Is the entitlement paid or used for tracking purposes only?*
Is there a pay code already set up on your payroll?*

Review your Payroll Setup Report: Reports > Company Reports > Payroll Setup to find your existing earning/deduction code names.

Can employees have unlimited time off for this entitlement?*
Can employees exceed their balance and create a negative balance?*

If you want to allow employees to request time off in a future year, you must select Yes for this option.

Should the balance roll over from year to year?*

If No, the balance automatically resets on the grant date.

Are all employees granted the same time amount of time (in hours/days)?*
Do your employees have existing custom entitlement balances that you want us to load into Powerpay for you?*

Balances for each Custom Entitlement must be entered for each employee for this first year of use.

Custom Entitlements

An entitlement for any type of time off request, based on a grant, where a certain number of hours/days are granted at the beginning of your annual cycle (calendar or fiscal year). A custom entitlement can be set up for paid or tracking purposes. A new code is required if it is to be linked to a pay code.


Some examples of custom entitlements are bereavement, sick days, personal days, jury duty, lieu days, flex days, education etc.

Do you want to add a custom entitlement?*

The description appears in the Reason list for employees in Self Service when they are making a time off request.

Is the entitlement paid or used for tracking purposes only?*
Is there a pay code already set up on your payroll?*

Review your Payroll Setup Report: Reports > Company Reports > Payroll Setup to find your existing earning/deduction code names.

Can employees have unlimited time off for this entitlement?*
Can employees exceed their balance and create a negative balance?*
Should the balance roll over from year to year?*

If No, the balance automatically resets on the grant date.

Are all employees granted the same time amount of time (in hours/days)?*
Do your employees have existing custom entitlement balances that you want us to load into Powerpay for you?*
Do you want to add another custom entitlement?*

The description appears in the Reason list for employees in Self Service when they are making a time off request.

Is the entitlement paid or used for tracking purposes only?*
Is there a pay code already set up on your payroll?*

Review your Payroll Setup Report: Reports > Company Reports > Payroll Setup to find your existing earning/deduction code names.

Can employees have unlimited time off for this entitlement?*
Can employees exceed their balance and create a negative balance?*
Should the balance roll over from year to year?*
Are all employees granted the same time amount of time (in hours/days)?*
Do your employees have existing custom entitlement balances that you want us to load into Powerpay for you?*
Do you want to add another custom entitlement?*

The description appears in the Reason list for employees in Self Service when they are making a time off request.

Is the entitlement paid or used for tracking purposes only?*
Is there a pay code already set up on your payroll?*

Review your Payroll Setup Report: Reports > Company Reports > Payroll Setup to find your existing earning/deduction code names.

Can employees have unlimited time off for this entitlement?*
Can employees exceed their balance and create a negative balance?*
Should the balance roll over from year to year?*
Are all employees granted the same time amount of time (in hours/days)?*
Do your employees have existing custom entitlement balances that you want us to load into Powerpay for you?*
Do you want to add another custom entitlement?*

The description appears in the Reason list for employees in Self Service when they are making a time off request.

Is the entitlement paid or used for tracking purposes only?*
Is there a pay code already set up on your payroll?*

Review your Payroll Setup Report: Reports > Company Reports > Payroll Setup to find your existing earning/deduction code names.

Can employees have unlimited time off for this entitlement?*
Can employees exceed their balance and create a negative balance?*
Should the balance roll over from year to year?*
Are all employees granted the same time amount of time (in hours/days)?*
Do your employees have existing custom entitlement balances that you want us to load into Powerpay for you?*
Do you want to add another custom entitlement?*

The description appears in the Reason list for employees in Self Service when they are making a time off request.

Is the entitlement paid or used for tracking purposes only?*
Is there a pay code already set up on your payroll?*

Review your Payroll Setup Report: Reports > Company Reports > Payroll Setup to find your existing earning/deduction code names.

Can employees have unlimited time off for this entitlement?*
Can employees exceed their balance and create a negative balance?*
Should the balance roll over from year to year?*
Are all employees granted the same time amount of time (in hours/days)?*
Do your employees have existing custom entitlement balances that you want us to load into Powerpay for you?*
Do you want to add another custom entitlement?*

The description appears in the Reason list for employees in Self Service when they are making a time off request.

Is the entitlement paid or used for tracking purposes only?*
Is there a pay code already set up on your payroll?*

Review your Payroll Setup Report: Reports > Company Reports > Payroll Setup to find your existing earning/deduction code names.

Can employees have unlimited time off for this entitlement?*
Can employees exceed their balance and create a negative balance?*
Should the balance roll over from year to year?*
Are all employees granted the same time amount of time (in hours/days)?*
Do your employees have existing custom entitlement balances that you want us to load into Powerpay for you?*

Complete the attached spreadsheet for each new entitlement.


Include each employee’s name, employee number, entitlement name, and balance to be keyed. You must complete the columns with green headings. Columns with blue headings are optional.


If the spreadsheet is not returned to us, we will assume you will enter these amounts manually.

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