Florida Society of Anesthesiologists

June 6-8, 2025

FORM SUBMISION:

Completed Exhibitor Forms must be received by May 16, 2025.

Should this deadline not be met, we can not guarantee equipment availability.

PAYMENT INFORMATION & ACKNOWLEDGEMENTS:

IMPORTANT NOTE:

All exhibitors are required to provide a credit card on file for any on-site incidentals and inbound & outbound shipments.


Items will not be delivered to the exhibit hall or services provided until a credit card is on file.

By selecting this box, you understand that once this form is submitted, you will be redirected to The Breakers Payment Vault to enter your credit card information.

Exhibitor Show Number #1500


By selecting this box, you understand that an Exhibitor Show Number will be required when entering payment information in The Breakers Payment Vault.

By selecting this box, you understand that all transactions related to the account will be charged to the credit card and acknowledge that you will receive a statement of charges within ten (10) business days after the conference and will have fifteen (15) days from receipt to submit any disputes.

SHIPPING

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In addition to standard shipping charges, boxes will be billed at $8.00 per box inbound and $8.00 per box outbound.


Please address packages as such:

Exhibitor Name / FSA

C/O The Breakers

One South County Road

Palm Beach Florida 33480

Program Dates: June 6-8, 2025


Boxes will not be accepted more than seven (7) days prior to the the show start date.

Freight is defined as being on a pallet or in a crate.

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Oversized items or items of excessive weight may require additional charges; $300 fee applies for each pallet.


APPROVED FREIGHT DELIVERY

Date: Tuesday, June 3, 2025 - Thursday, June 5, 2025

Time: 8:00AM - 3:00PM

Property Access Location: North Loading Dock


Attempts to delivery freight outside of the approved date and time time will result in the delivery being refused.

MATERIAL & EQUIPMENT DELIVERY:

If your company is delivering materials/equipment in a vehicle larger than a van, Signed Working Conditions and Certificate of Insurance must be submitted to The Breakers Contract Administration office thirty (30) days prior to the show date. Failure to provide the documents will result in denied access to the property.

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REQUIRED PAPERWORK



WORKING CONDITIONS & CERTIFICATE OF INSURANCE (COI)


Working Conditions and Certificate of Insurance (COI) must be submitted via the Working Conditions & COI Form.


The Breakers Working Conditions outlines vendor requirements including, but not limited to, tools & equipment, appearance standards, property access, general conduct, safety, and insurance coverage requirements. This document applies to all vendors coming on property, including hired third-party vendors. The Working Conditions can be downloaded by clicking HERE.


As outlined in The Breakers Working Conditions, all vendors shall carry and maintain minimum insurance coverage. A sample COI can be downloaded by clicking HERE or found within the Working Conditions & COI Form link above. When submitting proof of insurance, pay special note to insurance minimums, certificate holder and additional insured requirements.


PROPERTY ACCESS REQUEST FORM


In order to provide services at The Breakers, a detailed listing of all vehicles entering property must be submitted and approved by our Security Team no later than fourteen (14) days prior to the show date. Failure to provide will result in denied access to the property.


Property Access Request Form


Any subcontractors or labor crew not listed on the Property Access Form or otherwise not approved will not be granted access to the property. The Driver must be able to unload and deliver equipment without the assistance of The Breakers. (The loading dock does not have a lift).


All crew arriving on the property MUST provide a valid ID. Failure to provide an ID will result in denied access to the property.


Exhibitors are responsible for providing visqueen for floor protection during load-in & load-out.


The Front Door will not assist in delivering Exhibitor materials or be able to lend out carts. Exhibitors must arrive with appropriate carts, dollies, etc., to transport materials to the Exhibit Hall. The Breakers will not provide any materials to aid in any load-in & load-out.


APPROVED SETUP & LOAD-IN

Date: Thursday, June 5, 2025

Time: 9:00AM-6:00PM

Property Access Location: Ponce de Leon Ballroom


Attempts to delivery materials or equipment outside of the approved time will result in denied access to the property.

BOOTH SETUP

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Pricing is inclusive of tax and service charges.

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TEARDOWN & LOAD-OUT

The resort premises, including Meetings & Events spaces must be left in the same condition as on arrival, neat and orderly, free of debris.


SHIPPPING

Outbound boxes with pre-paid labels will be shipped within twenty-four (24) hours.

All other standard shipping will be shipped within forty-eight (48) hours.


Boxes will not be shipped out from the hotel or services provided until a credit card is on file.


MATERIAL & EQUIPMENT LOAD-OUT

A Property Access Request Form should be submitted for load-out of all material & equipment being picked up from The Breakers (in a vehicle larger than a van). This must be submitted and approved by our Security Team no later than fourteen (14) days prior to the show date. Failure to provide will result in denied access to the property.


Property Access Request Form.


APPROVED TEARDOWN & LOAD-OUT

Date: Saturday, June 7, 2025

Time:2:00PM-6:00PM

Property Access Location: Ponce de Leon Ballroom


The Breakers is not responsible for any lost or disposed of items after show conclusion.

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