Travel & Department Card Form

If you are looking to request the use of a department card to purchase travel or other approved expenses for faculty, visiting professors, lecturers, and guests or have already done so, please fill this form out with as much detail as possible.


This form is for one event/traveler and can include multiple receipts. For example:


  • Jon Harvard traveled to Boston on 3/10/25 via Amtrak
  • Jon Harvard traveled to Harvard using Steve's Car Service
  • Jon Harvard stayed at the Charles Hotel on 3/10-11/25
  • Jon Harvard traveled to Maine on Delta Flight xtc on 3/12/25


If you have questions please feel free to reach out to Matthew Nicola via email (mnicola@law.harvard.edu) or through Teams.

 

Who is requesting the purchase (the name of the Professor, Visiting Professor, or Lecturer)

 

What is the expense: a flight, car service, hotel stay, meal, or other miscellaneous item. There may be multiple receipts for various expenses.

 

Is a faculty or visiting faculty member traveling to teach? Is a faculty member hosting a guest lecturer? If so, who and for which class? Will a faculty member be traveling to a conference?

 

Once you submit this request, you'll be contacted by a member of the FSS Main Office

 

Travel may include car services, Amtrak, flights, and hotel stays.

 

Please share the cost string associated with this expense. You can reference this memo here for examples. If the expense will be split please include all 33-digit cost strings and the percentage to be charged each cost string.

 
 

Thank you for all that you do, including this!

 
 

If you have a receipt, itinerary, hotel folio, or faculty are traveling internationally, please attach documentation it below. More than one receipt can be added. If you do not yet have a receipt, please email Matthew Nicola as soon as you do. Thank you.

Drop your files here
 
 
mm/dd/yyyy