Travel & Department Card Form

Travel & Department Card Form

If you are looking to request the use of a department card to purchase travel or other approved expenses for faculty, visiting professors, lecturers, and guests or have already done so, please fill this form out with as much detail as possible.

This form is for one event/traveler and can include multiple receipts. For example:

Jon Harvard traveled to Boston on 3/10/25 via Amtrak
Jon Harvard traveled to Harvard using Steve's Car Service
Jon Harvard stayed at the Charles Hotel on 3/10-11/25
Jon Harvard traveled to Maine on Delta Flight xtc on 3/12/25

If you have questions please feel free to reach out to Matthew Nicola via email (mnicola@law.harvard.edu) or through Teams.

Name (Who)*

Who is requesting the purchase (the name of the Professor, Visiting Professor, or Lecturer)

What (Expense)*

What is the expense: a flight, car service, hotel stay, meal, or other miscellaneous item. There may be multiple receipts for various expenses.

Select or enter value

Please describe the expense below:

For example: one night at the Sheraton Commander [$250.00]. If you are booking on behalf of a visitor or guest, please include their name.

Please describe the expense below:

For example: one night at the Sheraton Hotel for [$250.00] and roundtrip Delta flight [$365.00]. If you are booking on behalf of a visitor or guest, please include their name.

Please describe the expense below:

For example: one night at the Sheraton Hotel for [$250.00], roundtrip Delta flight [$365.00], and a car service [$125.00]. If you are booking on behalf of a visitor or guest, please include their name.

Why (Explanation)*

Is a faculty or visiting faculty member traveling to teach? Is a faculty member hosting a guest lecturer? If so, who and for which class? Will a faculty member be traveling to a conference?

Requests and Reporting*

Once you submit this request, you'll be contacted by a member of the FSS Main Office

Select or enter value

Whose card?*

Whose card do you need to use, or have you used?

Select

Expense Type / Category*

Travel may include car services, Amtrak, flights, and hotel stays.

Faculty Travel (Domestic)

Faculty Travel (Foreign)

Travel to Teach

Visiting Professor Travel (Domestic)

Visiting Professor Travel (Foreign)

Guest Speaker/Lecturer/Clinical Fellow Travel Expenses

Miscellaneous Meals or Event Costs

Uncategorized/other

Registration is required for all Harvard affiliates—faculty, staff, students, and researchers—traveling internationally with Harvard sponsorship, on University business, or on a University-related trip. Please use this link to find out more.

Total Amount*

If you do not know the total amount yet, please write TBD. Once the total amount has been identified, reach out to Matthew Nicola at mnicola@law.harvard.edu.

Additional Information

Please feel free to share additional information below.

Cost String or Root*

Please share the cost string associated with this expense. You can reference this memo here for examples. If the expense will be split please include all 33-digit cost strings and the percentage to be charged each cost string.

Submitted by*

Thank you for all that you do, including this!

Email Address*

Please attach receipt

If you have a receipt, itinerary, hotel folio, or faculty are traveling internationally, please attach documentation it below. More than one receipt can be added. If you do not yet have a receipt, please email Matthew Nicola as soon as you do. Thank you.

Drag and drop files here or

When do you need this by?

Send me a copy of my responses

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