Federal regulations (7 CFR 210.19(a)(1)) require state agencies to monitor the level of net cash resources (formally referenced as current operating resources) in a districts’ food service fund. These regulations specifically require that the level of net cash resources not exceed three months average expenditures, as reported in the food service fund.

State rules (1 CCR 301-11-3.03(8)) clarify that the three months average expenditures is based upon a nine-month operating year.

Net cash resources is defined as current assets (not including inventories, nor prepaid items) less current liabilities as of fiscal yearend.

It is recommended to submit a spending plan or any updates to the plan at the beginning of each school year.

This plan could include improving the quality of meals or the purchase/replacement of food service equipment, but is not limited to these items. The funds must be used for the support of the food service program pursuant to federal and state rules and regulations, including the Colorado Department of Education (CDE) approved equipment list or decision tree process. (http://www.cde.state.co.us/nutrition/osnprocurement#capital)