Graduate Assistant - Appointment/Reappointment Form

Please fill out the following information below to appoint/reappointment a student to be a GA. This form can be filled out at any time of the year, and responses are checked consistently by the Graduate Studies office.


Please note that GA appointments do not carry over from one academic year to the next academic year, and GA reappointments need to be submitted prior to the start of the fall semester to ensure all records are accurate for communication, financial, and hiring purposes.

 
 
 
 

S0XXXXXXX

 
 

Department that the student will be working in.

 

Will this GA be Teaching, Instructional Support, or Administrative?


Teaching: They will need to be listed as the instructor of record for the classes or labs they teach.


Instructional Support: Primary responsibilities will be assisting faculty with instruction-related work for example: helping with labs, setting up labs and classrooms, assisting with grading, developing instructional materials, etc.


Administrative: Primarily performing office/administrative functions. For example, the GA for Graduate Studies has no instructional assignments. They assist with managing the GA appointment and renewal process, oversee projects related to graduate studies, and monitor email and phone calls.

 

Will this GA be a full-time or half-time GA?


A full-time GA works 20 hours per week for 16 weeks per semester.


A half-time GA works 10 hours per week for 16 weeks per semester.

 

Please note that all GAs must be reappointed and submitted through the approval process before the start of each academic year.

 
 

Has the student previously worked as a GA?

 

Please read the following information carefully to determine the type of funding.


Graduate Studies Funded

If the GA position is being funded with a provided allocation from Graduate Studies, please select Graduate Studies.


Department Funded

If the GA position is being funded by the Department, please select Department*. Please be aware that it is the responsibility of the department to ensure appropriate levels of funding are available. Departments will be required to transfer funds to the department’s personnel (620000) budget line in the amount of the annual stipend. This amount is the same for all GA’s. The fee waiver portion may vary based on hours of enrollment, program fees, course fees, and other associated costs and is charged to the University scholarship account. The department will receive the total cost of the fee waiver on a semester basis and will be required to have the funds transferred from the department to the University scholarship account. If you have any further questions about this process, please contact the Budget Office.


Grant Funded

If the GA position is being funded by a Grant, please select grant funded. Please be aware that it is the responsibility of the PI to ensure that the GA is included in the Grant budget. Transfers are not required for approved Grant funded GA’s. These costs will be charged directly to the grant and be included in the Grant invoice process. Any questions regarding a grant funded GA should be addressed to the accounting office.

 
 
 
 

Please note that the Dean of College/Vice President will receive an email to approve or not-approve the applicant.

 
 
 

Please upload a position description of the Graduate Assistantship position.

Drop your files here