KS Ho‘oulu Verification Services Request For Submitted Documents

KS Ho‘oulu Verification Services

Request For Submitted Documents

808-523-6228 | registry@ksbe.edu | www.ksbe.edu/verification

If you have previously submitted a document to Ho‘oulu Verification Services that could potentially facilitate your access to disaster relief assistance, we kindly request you complete this form. We are committed to exploring ways in which we can support you and your family.

BEFORE PROCEEDING WITH THIS REQUEST, please take note of the following information:

• Requested document(s) provided by Ho‘oulu are DUPLICATE COPIES and are NOT considered valid certified original documents.

• Requests for a copy of document(s) already submitted to Kamehameha Schools will remain pending until you are contacted by a Ho‘oulu Verification Services representative for supplementary information. This step is necessary to ascertain whether a copy of your document is eligible for release.

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IMPORTANT NOTICE FROM MAUI DEPARTMENT OF HEALTH!

Mauiʻs Department of Health is currently offering a Temporary service to issue Certified Birth Certificates (and Marriage Certificates) - FREE of charge at the Maui office ONLY.

DOH REQUEST PROCESS:

• Begin by submitting your request online: https://vitrec.ehawaii.gov/vitalrecords/

• When prompted, opt for the Pick Up delivery method.

• Fill out the request form in its entirety

Specify the reason for requesting a replacement. For instance, if it was lost due to wildfires (or a similar circumstance). This information assists DOH in evaluating the request.
If your address has been affected by wildfires, please indicate that the address has been impacted by wildfires (or a similar event). This information assists DOH evaluating the request.
If no identification is available, select "No." Alternatively, you can upload a photocopy of your ID.
Opt for the "Pay Cash" option. Maui DOH will waive this fee when you pick up the document. The first copy is free, while additional copies will cost $4 each.
Make sure to download the Order Receipt for your records. Maui DOH will contact you once the request has been processed, and the document is ready for pick up.

DOH PICK UP Procedure:

• Bring an ID or a photocopy of the ID.

• If you need a replacement ID, please contact the Department of Motor Vehicles and Licensing at: https://www1.honolulu.gov/duplicates/

• Bring your order receipt.

• For expedited service, contact Maui DOH with your name, order date, and order number. They will notify you when the document is ready for pickup.

DOH OPERATING HOURS:

• Maui DOH operates Monday through Friday from 7:45 am to 4:30 pm.

• Birth Certificate (BC) and Marriage Certificate (MC) pickups are available until 2:30 pm. Death Certificates (DC) must be issued by mail.

• The average processing time is typically 3-5 business days.

Please refrain from using our KS online form to request services from

The Department of Health or Department of Motor Vehicles.

Please use this form exclusively for requests with KS only.

PLEASE TAKE NOTE OF THE FOLLOWING IMPORTANT INFORMATION:

THIS FORM IS TO REQUEST FOR DOCUMENTS ALREADY SUBMITTED TO HO‘OULU VERIFICATION SERVICES:

Requested document(s) provided by Ho‘oulu will be DUPLICATE COPIES and are not considered a certified original document.

Requests for a copy of document(s) already submitted to Kamehameha Schools will remain pending until you are contacted by a Ho‘oulu Verification Services representative for supplementary information. This step is necessary to ascertain whether a copy of your document is available and eligible for release.

Do not submit this form to request for a Hawaiian Ancestry Request Form

If you are interested in beginning the ANCESTRY verification process, you must exit this form and go to the Ancestry Verification page located here.

Requestorʻs Full Name (your name):*

Primary Contact Phone# (include area code):*

Phone

Second Contact Phone # (include area code)

Phone

Mailing Address / City / State / Zip*

Island

Select or enter value

Email *

The email you provide will serve as the delivery address for the document you requested. KS will not assume responsibility for inaccuracies

Please re-enter your email again*

Please re-enter your email again to make sure you entered it correctly above

What will this document be used for?*

Please explain why you are making this request and provide as much detail as you can. This will help inform us of the reason and urgency of your situation.

Whose documents are you requesting?*

additional information will be required before your form can be submitted

If you are requesting document for Yourself:*

Provide your Full Name, Date of Birth, and Maiden Name if applicable

If you are requesting document for your child:*

Provide Childʻs Full Name, Date of Birth, and Maiden Name if applicable

If you are requesting document for your Mother:*

Provide your Motherʻs Full Name, Date of Birth, and Maiden Name

If you are requesting document for your Father:*

Provide your Fatherʻs Full Name and Date of Birth

If you are requesting document for your Spouse:*

Provide your Spouseʻs Full Name, Date of Birth, and Maiden Name if applicable

Statement of Understanding*

By submitting this form, I understand and confirm that the documents I am requesting were previously provided by me or my parent/legal guardian to Kamehameha Schools (KS), and that the information I have provided in this form, including the email address, is accurate and complete. Upon approval, KS will send me the requested documents to the email address specified in this form. And that, KS will not be liable for unintended, mis-routed or undelivered documents during the processing of this request.

Mahalo, Kamehameha Schools Ho‘oulu Verification Services

(808) 523-6228 | registry@ksbe.edu | www.ksbe.edu/verification

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