Purpose: This form should be completed by UGA employees seeking approval to attend trainings, conferences, meetings or demonstrations related to official or professional duties where the actual or reasonable expenses for food, beverage, travel, lodging or registration will be paid by or reimbursed from a third party (to include a vendor or lobbyist).

Workflow: Form Submitted > Dept. Head approves > Internal Audit Approves > Employee is notified of approval decision

UGA's Policy Contact:

Matthew Whitley

Director, Internal Auditing Division

mwhitley@uga.edu

Policy Requirement: BOR Gratuities Policy 8.2.18.4, provides that a gift does not include: (4) actual and reasonable expenses for food, beverages, travel, lodging and registration provided to permit participation in a meeting, demonstration, or training related to official or professional duties if participation has been approved in writing by the Chancellor or his/her designee. In accordance with BOR policies, the Chancellor has delegated approval authority under this policy to the USG Office of Ethics and Compliance. At the institutional level, this authority is delegated to the Internal Auditing Division.