Rapid Response Employer Meeting Information

Rapid Response Employer Meeting Information

Rapid Response Initial Call Information

Employer (Business or Organization) Name

Employer Contact Information

Confidential?

Is this confidential (employees have not been told or the employer does not want the public to know yet)

Select or enter value

Contact Name

Contact Title

Contact Email

Employer Physical Address

General Phone Number

Employer Website

Layoff Information - Confirm if Layoff is Occurring

Number of Workers Affected

Layoff Type

Temporary/Furlough

Permanent

Expected Layoff Dates

(If Temporary)

Expected Return Dates

(If Temporary)

Expected Last Day of Work

(If Permanent)

Reason for Layoff

Closure, restructuring, relocation to another facility… Explain in box below. Please be as specific as possible.

Kind of Work performed by Impacted Employees

Can we Obtain an Employee List & Positions?

We can look for open job listings to compare and possibly match

Select or enter value

If yes, we can share Rapid Response Worker Occupation Matching Forms

Are Unions represented?

Select or enter value

Name of Union

Name of Union Representative

Union Representative Phone #

Union Representative Email

Trade Potential

Might the Layoffs be Impacted by Foreign Trade?

Are product(s) being reproduced by another country or
Might they not be able to compete with increased imports or
Not be competitive enough with foreign trade?

Select or enter value

Why/Why Not

Layoff Aversion

Might the Layoffs be Averted with WorkShare?

Especially if Temporary Layoff

Select or enter value

https://www.oregon.gov/employ/unemployment/pages/work-share-program.aspx

Work Share provides an alternative for complete layoffs. With Work Share, instead of reducing staff, an employer reduces the hours of work for a group of workers. Partial Unemployment Insurance benefits are then paid to supplement workers' reduced wages.

How Does It Work?

You must apply for the program by sending in a written plan to the Oregon Employment Department. Employees can not apply for Work Share.

You must select at least three employees with reduced work hours to participate in a Work Share program. You must state that your work hours and wages will be cut by at least 20%, but no more than 40% per week, and that your normal work week is 40 hours or less.

To qualify, each employee must have worked full-time for six months, or part-time for 12 months just before the employer’s Work Share plan was submitted. Weekly claims are submitted by the employer.

I can have someone from the WorkShare unit reach out to you for more information.

Notes

Include all communications and attempts to communicate in box below.

Sample Voicemail Message:

I work for WorkSource Rogue Valley and recently heard of a possible layoff at your facility [you can add how the report was made, e.g. from a past employee, news, WARN or Trade Act]. I am sorry to hear about the situation and would like to confirm the layoff. If the layoffs are occurring, we would like to offer important free services for affected employees (including help registering for Oregon Unemployment Insurance (and other financial support options), healthcare insurance options, and re-employment assistance or training.

If someone could call me at [XXX-XXX-XXXX], I can provide additional information. I can also email resources that you can share with your employees.

Again, we are sorry to hear about the news and want to support your workers in any way we can.

It is [date] and again, my phone number is [XXX-XXX-XXXX].

Web Sites with Additional Information

Employers: https://rogueworkforce.org/layoffsupemp

Workers: https://rogueworkforce.org/layoffsupworkers/

Rapid Response Informational Sessions

Can be on-site and online OR if employer requests just online

2 hours usually (can possibly bring laptops and stay after to help participants register for services)

Unemployment Insurance (UI) overview (applying initially and then weekly reporting)

Healthcare Insurance with Oregon Healthcare Marketplace

Grocery support (SNAP) and Temporary Assistance for Needy Families with children (TANF) and other Social Services with Oregon Department of Human Services

Possible training scholarships with Rogue Community College and TRIO programs (connecting to other Oregon universities and colleges)

Reemployment support (resumes, interviewing, labor market information, job search, Adult Basic Skills/GED, financial literacy), workshops (reemployment/Foundational Skills Workshops and soft skills/LaunchPad), coaching, possible scholarships for trainings

Union (if applicable)

Trade Act (if applicable)

You can also visit our Layoff Support links for: Employers and Workers.

Here are two flyers that you can review also: Rapid Response for Employers and Rapid Response Information for Workers.

Customized Needs

We can tailor to provide additional time

(check all that apply)

Mental Health

Stress Management

Financial Management (Consumer Credit)

Adult Basic Skills (such as support towards obtaining a GED)

Plan to distribute and collect Worker Survey before the Rapid Response Information Session

Worker Information

(check all that apply)

Range of Worker Education Levels

(check all that apply)

Hybrid (On-Site + Virtual) or Just Virtual

Select or enter value

Next Steps - What is Needed

Hybrid:

Do they have a space with Internet connection and way to project session (large screen or projection device)?
WSRV can bring hot spot for Internet and projector
Can be hosted at a WSRV Work Center (depending on number of employees)

Virtual: will be shared via Zoom with instructions on how to attend shared with employer to send to employees.

Location

(including Physical Address)

Total number of sessions planned to include possible dates and times listed below (if possible, ask for more than one date or days of the week and times that work best, need 2 hours):

Number of Sessions

Date

(If more than one, please list options)

Date Options

Preferred Times

Preferred Times (starting no earlier than 8 am and ending by 5 pm):

Pre-layoff Services:

On-Site Workshops: we can evaluate a need onsite in addition to other available resources (e.g. resume, transferable skills and interview workshops)

Job Fair (invite local employers who have job openings to attend) *please note: employees should be discouraged from quitting their job early as this could impact UI or Trade Act benefits

Staff Completing Form*

(First & Last Name)

Date Completed

Send me a copy of my responses

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