Facility Use Request Form

Non-College

Use of College facilities is subject to the following:

  • Priority of use for all PCC facilities is for College business.
  • The College reserves the right to cancel any Non-College event with five (5) business days notice prior to the event or as otherwise provided by mutual agreement.
  • Approved use is confined to the immediate proximity of "Designated Location" only.
  • Non-College affiliated users will be charged facility rental fees in accordance with the published fee schedule.
  • These facilities use guidelines and procedures pertain to all activities conducted on College premises.
  • Reservation of designated areas for public expression are covered separately under Administrative Procedure AP 1.17.01
  • Rooms are available during normal operating hours for the College. No Saturdays after 5pm or anytime on Sunday.
  • Reservations must be approved by the College prior to the event.


Affirmative Action/Equal Opportunity and American with Disabilities Acts:

To request a reasonable accommodation, a minimum of five (5) business days advance notice is required.

  • For Non-College events, please contact the Affirmative Actions office at (520) 206-4624.
  • For PCC students and employees, please contact the Access & Disability Resources Office on the campus where the accommodation is needed.
  • PCC is an equal opportunity, affirmative action employer and educational institution committed to excellence through diversity.


Procedures for requesting facilities use are as follows:

  1. Requests must be received no later than ten (10) business days prior to the scheduled event in order to be considered for approval.
  2. The College reserves the right to assess fees to cover the costs of any and all services provided for the event.
  3. All charges must be paid in full.
  4. Complete this request form and click the SUBMIT button.
  5. Requests are reviewed in the order submitted and will receive a response from Event Services within two (2) business days.


Terms and Conditions

The applicant agrees to:

  • Indemnify, defend and hold harmless, the College District from any loss or claim for damages by reason of bodily injury or property damage arising out of the activity.
  • Provide a Certificate of Insurance from the applicant's insurance carrier, certifying that the applicant carries liability insurance at limits of not less than $500,000 per occurrence for bodily injury and property damage, and that "Pima County Community College District" is included as an additional insured.
  • The certificate of insurance must be provided and approved prior to the event.
  • Leave the facility clean upon completion of the event.
  • Reimburse the District for any damage to College property related to the activity.
  • Users are required to supervise all activities and adhere to all federal, state and municipal laws, in addition to the rules of the College District.
  • Gambling, smoking, firearms, and consumption of alcoholic beverages is prohibited.

Applicant Information

Full mailing address including zip code

Phone

Event Information

Select the campus/location for your event.

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If known, please enter the room number or name.

Please provide a title for the event.

Please provide a brief description of event activities.

Please list the start date of the event.

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Please enter the last date of your event.

For non-consecutive event dates, please utilize the comment box. List date range and start and end times if they vary.

Include presenters and any support staff.

Please list any VIP or notable attendee/guest. (i.e. County, City official, or government representative) If not applicable, please leave field blank.

Would you like a PCC representative to provide a brief welcome/introduction for your group?

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Is there a specific PCC Program that you are interested in hearing about?

If enough notice is given, PCC will make every reasonable attempt to accommodate your request. You will be notified as to the availability of a PCC representative once the request is approved.

Will food or refreshment be served?

  • Prior approval must be obtained from the College if food is to be brought in from off-site.
  • Additional Custodial Service fees may apply.
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Please specify the type of food/beverage service.

Event Sponsorship

Is a student club or other College department sponsoring this event?

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Please enter the name of the Sponsoring College Department

Please enter the name of the College Representative sponsoring this event.

Enter the email address for the PCC Representative.

Space and Setup Requirements

Please note that some rooms may have limited options for layout styles. Standard layout diagrams are available here and may be selected from the drop down menu below.


If a custom layout is preferred you have the option of uploading a document with instructions and/or a diagram. The File Upload section below will accept multiple documents.


Room setup fees of $30/hr will apply.

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I acknowledge that a custom layout is required and will attach a document with the layout/diagram and instructions in the File Upload section below. I also understand that additional room setup fees will apply.

Enter the required number of tables. Include presenters if applicable.

Enter the required number of chairs. Include presenters if applicable.

Equipment

Please select all that apply. For any custom equipment needs that your event may require, please utilize the Other Equipment box below.

Not available at all locations. Coordination with Event Services is required and additional fees will apply.

Please provide a brief description

Additional Comments / File Upload

Any additional information that we need to know about the event?

Please provide any support documents including Certificate of Insurance, custom layout diagrams or special instructions for Event Services.

Drag and drop files here or

Copy of the Request Form?

If you would like a copy of the request form for your records, please check the box below and fill in your email before submitting.

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