NOTE: do not use this form to submit EAC (Exhibitor Appointed Contractor ) insurance. Please see Exhibitor Services Manual for instructions on submitting EAC insurance.

IGES does not provide any type of insurance coverage for the property and/or personnel of exhibiting companies. Exhibitors must maintain insurance that meets the requirements below and provide proof to IGES before the show.

An exhibitor shall, at their own expense, secure and maintain through the term of this contract, including move-in and move-out days, the insurance listed below. All such insurance shall be primary of any other valid and collectible insurance of the exhibitor and shall be written on an occurrence basis. Claims-made policies are not acceptable and do not constitute compliance with the exhibitor’s obligations under this paragraph.

The following three types of insurance are required:

•    Workers’ Compensation insurance, unless you are the sole proprietor. A sole proprietor is a business entity that is owned and run by one individual. If you have even one other person in the booth working with you, you will need worker’s compensation coverage.

•    Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for personal injury, contractual, and operation of mobile equipment, products, and liquor liability (if applicable).

•    Automobile Liability insurance with limits not less than $1,000,000 for each occurrence combined single limit for bodily injury and property damage, including coverage for owned, non-owned, and hired vehicles, including loading and unloading operators. Auto coverage is only required if there is a vehicle in your booth or if you are using a designated loading/unloading area i.e. POV area.

Comprehensive General Liability and Automobile Liability insurance policies shall name as additional insured, Emerald (Show Management), IGES (Show), LeConte Center (Facility), and Freeman (Official Service Provider). If requested, copies of additional insured endorsements, primary coverage endorsements, and complete copies of policies satisfactory to Emerald, shall be furnished to Emerald sixty (60) days before the first day of the event. Certified copies of the Certificates of Insurance or policies shall provide that they may not be canceled without a 30-day advance written notice to Emerald/IGES.

The following MUST be contained on the certificate: DOWNLOAD A SAMPLE CERTIFICATE OF INSURANCE

• “Producer” – Name, Address, and Phone Number of the insurance carrier
• “Insured” – Company Name, Address, Phone Number, and Booth Number
• “Description of Special Items” – Emerald (Show Management), Freeman (Official Service Provider), LeConte Center (Facility), and IGES (Show) and each of its subsidiaries, affiliates, officers, employees, agents, and representatives” must be listed as additional insured for the dates November 3 – November 10, 2024.

Certificate Holder Information should be listed as:

Emerald/IGES

31910 Del Obispo, Suite 200

San Juan Capistrano, CA 92675