FY25_Service Learning Event Requests

FY25_Service Learning Event Requests

Event Funding Policies and Procedures: Review before submitting request!

https://medicine.iu.edu/mse/student-life/resources/funding

You will need your University ID # for this request. The number can be located on MSAS.

Here is a list of relevant documents that must be uploaded NOW if your event fulfills the criteria.

Only 1 Supplier per Event Request
Attendee List is required for an event with 50+ attendees.
Excel file with links of what needs to be purchased. Ex: Amazon items
An online order form for food. Remember to include tax, tip and delivery.
Invoice
Supplier quote.
Contract or Agreement if required by venue

IMPORTANT

Only complete funding requests will be considered. Incomplete requests will be returned to the requestor to be resubmitted with missing required information.

LOAD ALL ATTACHMENTS HERE:

Thank you for being thorough and helping us expedite your request.

Drag and drop files here or

We strongly encourage students to consider a reimbursement option.*

We find it much more flexible and efficient for students to purchase things like approved Kroger orders, pizza, donuts and bagels on their own and get reimbursed. Why? You are in control of substitution decisions, delivery and pick-up details without dealing with us as a middle man. Please note that you would be responsible for obtaining an itemized receipt and then submitting it to IU within 3 days of the event. Failure to do so will result in IU being unable to reimburse you.

Please indicate your willingness to participate:

Select

What is the date of the event?*

What is the name of the event?*

Describe the details of the Event.*

Please include ALL DETAILS of funding request. This includes: Purpose for the event/what you are wanting to purchase/how this event will benefit students/if the event or activity requires a deposit to book/if this request is only a part of total event cost. Example: "This request is for food but ticket/venue cost will be submitted separately."

What is the account #?*

Select

What is the Sub Account #?*

Select or enter value

What is the Object Code?*

Select or enter value

List the complete address of both on and off-campus locations.*

What is the approximate start time of the event?*

What is the approximate end time of the event?*

What is your University ID #?

What is your first name?*

Select or enter value

What is you last name?*

Select or enter value

What is your IU email address?*

What is your cell #?*

Phone

What is the number of students attending the event?*

What is the number of Faculty/Staff attending the event?*

What is the number of Non-IU attendees?*

What is the total funding amount you are requesting?*

If approved, you will not be able to exceed the total requested amount, so double check prices and that tax, tip etc. have been included. Guidelines for tipping: 10% for pick up orders, 15% for delivery and 20% for full-service meals.

What is the cost per attendee?*

Will you be purchasing food for this event?*

Select

What time do you want to pick up your food order?

What time do you want your food order to be delivered?

Please provide the supplier information.*

Only one supplier per request.

NOTE: Include suppliers such as Kroger or Amazon, however, you do NOT need to provide contact information for them.

Please enter information as follows:

Supplier Name:

Supplier Contact:

Supplier Phone #:

Supplier Email Address:

If supplies are being ordered and you do NOT want the supplies delivered to Long Hall, Suite 428, please enter an alternate delivery address.

Note: You are assuming responsibility for purchased items. Please ensure the address is a complete mailing address including any special delivery instructions.

Is this a Wellness Event?*

Select

What Type of Event is this?*

Select

If not listed, what type of event is it?*

Will a service learning reflection discussion or activity take place during the event?*

A critical reflection activity is required for an event to not be just a community service project but a service learning activity. Learn more about this topic here: https://csl.iupui.edu/teaching-research/curriculum/critical-reflection/index.html

Select

If yes,*

Would you like support from the Service Learning Coalition exec or advisor to help you develop one?

Select

Who is your Community Partner?*

A community partner is a nonprofit or community organization that the group partners with on projects.

Select

Provide Contact information for your Community Partner:*

List the name and email of your main contact there.

If other, provide Contact information for your Community Partner:*

List the name of the organization and the name and email of your main contact there.

What is your Service Learning Group?*

Select

If not listed, who is your group?

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