Board of Regents Regular Meeting Open Forum Participation Request

Board of Regents Regular Meeting Open Forum Participation Request

8.2 Open Forum Time*

At the beginning of each regular Board meeting convened pursuant to section 6.1 of these Bylaws, the Board shall provide “open forum” time for public comment, subject to the following procedures:

1. (a) Any person may register in advance to speak during “open forum” time. The speaker must complete and submit via online the requisite form(s) through the Board Relations Office. The registration must be at least three (3) business days prior to the Board meeting. Incomplete registrations will not be accepted. However, only those who have registered prior to the time that the meeting is convened shall be permitted to speak at that meeting.

2. (b) Each person registering to speak during “open forum” time must provide her/his name and the topic on which she/he wishes to speak. All presentation materials (e.g., documents, videos, audio) must be submitted to the Board Relations Office at time of registration for approval. The Chair of the Board will give priority to those who wish to speak on agenda items before the Board at that meeting, but in all other respects, registrants shall be provided opportunity to speak on a “first to register” basis. If a registrant is called to speak and does not respond, the registration shall be carried forward until after the following speaker; if a registrant is then called a second time and does not respond that registration shall be deleted.

3. (c) Each person called to speak shall be limited to 3 minutes of presentation time. “Open forum” time at each Board meeting shall be limited to a total of 30 minutes subject to the requirements of the Texas Open Meetings Act. Those who have registered but are not called upon to speak at the first Board meeting after their registration shall have their registrations carried forward from meeting to meeting until such time as they are called. A registered speaker must personally make his or her presentation. Registered speakers who appear in person may yield their full presentation time to another speaker. No speaker can be yielded to more than once.

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Contact Information

Name*

Street Address*

City*

State*

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Zip Code*

E-mail Address*

Phone Number*

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Board Meeting Information

I would like to attend the Board Meeting scheduled on*

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Group/Organization Represented*

I would like to discuss with the Board matters pertaining to*

Please attach additional documents if necessary

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Previous TSU Representative Interaction

Have you previously addressed the issue(s) with any representative of the TSU Administration?*

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How did you address the representative of the TSU administration?

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Who did you address regarding your issue(s)?

On what date did you address the issue?

I affirm I have exhausted the university's internal grievance procedures regarding this matter(s)*

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Signature*

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