Alcohol Permit Requests

Alcohol Permit Requests

An application fee of $20 will be added to the client’s BEO. If the application is received less than 10 business days prior to the event, an additional $25 late fee will be added to the BEO. If client is paying via check, please make the check out to University of Arizona and mail or deliver in person to:

Student Union Memorial Center

Attn: Alcohol Permit Office

1303 E. University Blvd.

Tucson, AZ 85719 Room 441

Any other payment type will need to be approved through the alcohol permit office by calling 520-621-1414.

Who will be paying the application fee?*

Applicant Information

Name of University, College, or Department hosting event*

College/Department Dean/ Director

An email with the application information will be send to the person listed for approval. They will need to approve the request for the alcohol permit office to proceed with processing the application.

Name*

Title*

Email Address*

Applicant Information

Name*

Phone Number*

Phone

Email*

UA Employee Attending The Event

Name*

Day of Event Phone Number*

Phone

Purpose*

Select or enter value

Purpose, If Other

Third-Party Sponsor Organization Co-Hosting Event

A Third-Party Sponsor Organization is Co-Hosting this Event

An Applicant on behalf of a third-party Sponsor Organization must be a member of that Organization and authorized to make this application and to bind the Organization. By Applicant’s signature, Sponsoring Organization agrees to be bound by each of the provisions of this Permit, including the indemnification provisions below, and by The University of Arizona Alcohol Policy and Regulations (see: http://policy.arizona.edu/alcohol).

Third-Party Sponsor*

Sponsor Name*

Sponsor Title

Sponsor Email*

The alcohol permit office will send the details of this application to the sponsor listed by email.

Sponsor Phone*

Phone

Sponsor Applicant Address

Sponsor Applicant UA Affiliation*

Indemnification by Third-Party Sponsor Organization

The Sponsor Organization agrees to indemnify and hold harmless the State of Arizona, the University of Arizona, the Arizona Board of Regents and their respective employees (collectively the “Indemnities”), from and against any and all claims, demands, suits, actions, proceedings, loss, costs, and damages of every kind and description, including attorneys’ fees and/or litigation expenses, which may be brought or made against or incurred by the Indemnities, on account of loss of or damage to any property or for injuries to or death of any person, caused by, arising out of, or contributed to, in whole or in part, by reasons of any act, omission, professional error, fault, mistake, or negligence of Sponsor Organization, its employees, agents, representatives, volunteers or subcontractors in connection with or incident to the Event.

*Please ensure that the above message is shared with the Third-Party Sponsor.

Sponsor - Applicant's Initials*

Alcohol Information

1. The event will have a cash bar where patrons pay for their own beverage at the point of service*

Yes

2. The event will have a cover charge or admission fee to attend.*

Yes

3. The event’s focus is paid entertainment – concert, comedian, show, etc.*

Yes

4. The event will have food and/or non-alcoholic beverages where patrons pay for their own at the point of service.*

Yes

5. Paid membership is required to attend the event.*

Yes

6. Alcohol is being donated for the event.*

Yes

Donor Name*

Donor Phone Number*

Phone

Donor Email Address*

The alcohol permit office will send the details of this application to the alcohol donor listed by email.

Where is your event located?*

Select

Event Location, If Other*

Will the client apply for a Special Events License?*

Please note, if you checked “yes” for questions 1-6 and “Other” for your event’s location, a special events license may be required for your event to be approved, depending on the location of your event. A special events license is to be submitted by the applicant to the State of Arizona and may take up to 45 days to approve. Contact permit office at 520-641-1414 for any questions.

Yes

Applicant understands there is a two drink maximum for alcoholic beverages at all University of Arizona sanctioned events.

Applicant's Initials*

D. How will applicant monitor number of beverages received by patrons?*

Type of Alcohol Served*

(No Hard Liquor, No Kegs), check all that apply:

Beer

Wine

Sparkling Wine

As of August 15, 2021, Arizona Catering and Events Co. has been listed as the prefers alcohol vendor through the Financial Services Office for all University of Arizona Properties. If Arizona Catering and Events Co. is unable to perform as the bartender vendor for your event, Arizona Catering and Events Co. will contract bartenders on your behalf. Exceptions to this rule are any locations that are considered off main campus. If the event is off main campus, please note below who will be your approved bartending contractor.

An Approved Bartender/Alcohol Service Contractor is Part of This Event

Approved Bartender/Alcohol Service Contractor

The alcohol service contractor or bartender (“Contractor”) agrees to be responsible for attending the Event, managing alcohol service, controlling alcohol consumption, and ensuring compliance with Arizona Liquor laws and regulations in A.R.S. Title 4, Chapters 1,2 and 3, and 19 A.A.C. 1. Employees of Contractor serving alcohol must be at least 21 years old. The Contractor must have a certificate of insurance on file with the University, naming the State of Arizona, the University of Arizona and the Arizona Board of Regents as additional insured. The insurance certificate must indicate coverage for comprehensive general liability, with liquor liability endorsement, with minimum limits of One Million ($1,000,000) Dollars. Commercial auto liability insurance with limits of One Million ($1,000,000) Dollars is also required if the event involves vehicle use on the University campus. Deviation from these requirements requires prior approval from the University Director of Risk Management and Safety. Attach a copy of Certificate of Insurance and any Alcohol Service Contract to this Permit application. (Applicant: call 621-3067 to verify bartender is on file with UA.)

Arizona Catering Company

The information below has been filled out for Arizona Catering Company. If you are using a different contractor please change the information in this section.

Name of Approved Bartender/Alcohol Service Contractor*

Contractor's Name*

Contractor's Title

Contractor's Phone*

Phone

Contractor's Email*

The alcohol permit office will send the details of this application to the contractor listed by email.

Event Information

Event Name*

Event Date*

Event Description*

Estimated Attendance:*

Event Start Time*

Event End Time*

Alcohol Service Start Time*

Alcohol Service End Time*

Physical Address:*

Describe all public exits/entrances for event location:*

Does the event generate proceeds?*

Yes

who receives the proceeds?*

Are the majority of attendees University employees?*

Yes

Food Information

This event is consistent with the UA catering policy:https://union.arizona.edu/meetingandevents/rentalpolicies.php*

Applicant's Initials

Name of UA approved caterer:*

Approximate food expenditure per person:*

Security Information

Any attendees under 21 must be monitored by UArizona staff and contracted bartenders alike to ensure under-aged attendees do not consume alcohol

Applicant's Initials*

If alcohol drink tickets are used, under-aged attendees will not receive any alcohol drink tickets.

Applicant's Initials*

Is the event being held in a confined area?*

Yes

Describe boundaries, fencing, barriers or staff present to control alcohol consumption*

must be specific based on physical parameters of room/venue/event location

Will there be police and/or security?*

Yes

Name of Police/Security Present*

Send me a copy of my responses

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