State Contract Vehicle Acquisition Request

Please use this form if your agency wishes to request acquisition for a vehicle or equipment with an anticipated cost of more than $5,000 through the Oklahoma Statewide Contract - https://www.ok.gov/dcs/solicit/app/solicitationDetail.php?solID=3964 DO NOT use this form if you plan on releasing a request for bid and competitively procuring through different means. Please note that after this acquisition request has been received, ODOC will submit the request to DOE for approval, as required. Once DOE has provided that approval, the Senior Energy Programs Manager or the Energy Project Specialist will contact your agency to work out the specific budget and contract details to move forward with purchase.

General vehicle description only is required, Example - "3/4 Ton Truck Crew Cab Truck" "Longer Bed" "4 Wheel Drive w/Skid Plates" "Trailer Tow Mirrors" "Bluetooth Radio"

List the base price for each vehicle as specified on the pricing sheet from the statewide contract.

Please list any options to add on to the base price (for example, additional key, hitch, etc). These are typically also specified on the pricing sheet from the statewide contract. "Longer Bed - in order to transport insulation machine and all other weatherization tools and equipment. "4 Wheel Drive w/Skid Plates - our counties reside in a very mountainous area and 4WD is very critical to ensure the safety of our staff" "Trailer Tow Mirrors" - to ensure safety when towing our trailer with additional weatherization supplies" "Bluetooth radio" so staff can speak on the phone and communicate with each other safely without having to hold up their phones. We also want to be able to connect a Bluetooth GPS to the truck to know where it is at all times.

For example - by crew to install materials, by the auditor, for QCIs, etc.

Please include the % of DOE funds if more than one funding source listed.

Please choose one of the drop down options.

Select
Caret IconCaret symbol

DOE would like for us to consider a leasing option when appropriate. Although leasing is not required, ODOC would like to know why leasing was or was not considered. At a minimum, provide an explanation of why purchase is a more economical approach.


Supporting Documentation

1. A copy of the purchase order that identifies your agency 2. Copy of agency procurement policies 3. Copy of agency's most current and update to date inventory. 4. Copy of the .xlsx pricing sheet, downloaded from the state contract, for each vehicle purchase desired.

Drag and drop files here or