2019 Rocklahoma Exhibitor Application
****Exhibitor Applications for the 2019 Rocklahoma Music Festival Closed
on Friday, February 15th at 5:00 PM CST.****
Interested in participating in the 2019 Rocklahoma Music Festival in Pryor, OK as an exhibitor? Please complete the application below in its' entirety to apply to sell food or as hard goods / soft goods exhibitor.
Applications must be received no later than FRIDAY, FEBRUARY 15, 2019. All applications will be reviewed and a determination will be emailed to all applicants.
Applicants may apply to sell either food or soft/hard merchandise (restrictions do apply). Each exhibitor will be required to provide a certificate of insurance of no less than $1M per occurrence and $2M aggregate.
50% deposit will be due within 10 days of approval of your application. Final payments must be made no later than FRIDAY, APRIL 12, 2019 in order to finalize your space.
**What Is New In 2019?** An exhibitor Marketplace! In order to provide an enhanced festival experience all exhibitor booth spaces will be provided a festival issued tent and newly constructed wood facades for the front of each festival tent.
You are welcome to display your products, displays and signage inside of the assigned festival issued tent. In order to provide a pleasant experience; products, displays and signage will not be allowed to be hung on the outside of the tent, extend beyond your space or be hung on wood facades. Only festival issued tents may be utilized. No other tent structures, carts or standalone units will be allowed.
Soft Good / Hard Good Exhibitors will be provided: -Tent, Electric hookup (if electric is need is indicated on application)
Food Exhibitors will be provide: -Tent, Electric hookup (if electric is need is indicated on application), water hook up, new wood facades for front of tent.
Food Truck Exhibitors will be provided: -Space for food truck. Food trucks should be self-sufficient with their own power & water source, new wood facades for front of tent.
Partial list of disallowed products to be exhibited or sold (subject to change): -Unlicensed merchandise -Performing artist merchandise -Trade marked festival branded merchandise baring festival name or likeness -Food or beverage products that may be consumed without approval from the festival (which requires exhibitor to apply as a food exhibitor). -Alcohol, Tobacco products, E-Cigs, Vape, drugs (including over-the-counter), supplements, vitamins. -Drug paraphernalia -Bottles, glass containers or cans
Please enter the booth name as you would want to appear on the signage displayed at your booth space.
Legal Business Name
Enter your legal business name as it appears on your company W-9.
Enter your full legal business address as it appears on your W-9.
(ex: 123 Main Street, Suite 100, New York, NY 10010)
Contact First Name
Please enter the first name of the main contact for this application.
Contact Last Name
Please enter the last name of the main contact for this application.
Contact Phone Number
Please enter the main contact person phone number. This should be the phone number where all phone correspondence should occur.
Contact Email Address
Enter the main contact person email address. This should be the email address in which all email correspondence should be sent.
If your company has a website, please enter the website address.
*Please note, any exhibitor intending to sell / exhibit consumable food/drinks of any kind must select - "Food" as an exhibitor type. Food exhibitors will be required to adhere to local and state health regulations and obtain necessary health permits as needed from the State of Oklahoma or local agencies at their own cost and provide a copy to the festival no later than 45 days prior.
No alcohol of any type will be permitted
*Please select your exhibitor type
Merchandise (Soft or Hard Goods)
Mobile Food Truck (Self Contained - No Water/Power Provided)
Please give a brief description of your overall products/services.
List ALL items being sold/exhibited with prices
Please list ALL items you intend to sell and/or exhibit along with their corresponding prices.
*Please note, items not listed may be prohibited from sale.
Prior Festival Exhibition Experience
Please provide a brief background on your prior festival exhibition experience. Please be specific, the information you provide may be used on the festival website if you are selected
Please upload a minimum of one photo of your booth setup.
**New in 2019**
All spaces will be provided a festival issued tent that must be used. No outside tent structures will be allowed.
**Food trucks must select Food Truck as booth space. If you operate a food truck and select another booth space size you will only be considered for a space in a tent.
*Please select the desired size of your booth space for pricing. I
10' x 10' Space $1,310.00
10' x 15' Space $1,780.00
10' x 20' Space $2,255.00
10' x 25' Space $2,855.00
10' x 30' Space $3,456.00
10' x 35' Space $3,813.00
10' x 40' Space $4,170.00
10' x 45' Space $4,655.00
10' x 50' Space $5,140.00
10' x 55' Space $5,613.00
10' x 60' Space $6,085.00
10' x 65' Space $6,558.00
10' x 70' Space $7,030.00
Mobile Food Truck (Self contained) $5,200.00
If you require electricity at your booth space please check here.
Electrical Need Details
Please list specific items you will be powering along with the AMPs required. Please note, no electric broilers or electric cooking equipment. All cooking equipment should be compressed gas-fueled equipment.
Exhibitors are offered 1 camping space in the camp grounds, no electric/water hookup, as part of their participation. Spaces are limited. Will you require a camping space?
*Please note - camping is not allowed in the concert/festival area and only allowed in the campgrounds.
Number of Staff Working Wristbands
Please enter the number of staff working wristbands you will require. Each exhibitor will be provided with a max of 4 staff working wristbands at no additional charge per exhibitor space.
*How many staff wristbands do you require?
Need to Purchase Additional Staff Wristbands?
You may purchase additional staff working wristbands at $120.00 per wristband. These wristbands are for working staff.
If you chose to purchase additional staff wristbands you will receive a link from our ticketing system to purchase additional quantity if your application has been approved.
*How many additional wristbands do you need to purchase, if any?
No Additional Needed
1 Additional - $120.00
2 Additional - $240.00
3 Additional - $360.00
4 Additional - $480.00
5 Additional - $600.00
6 Additional - $720.00
7 Additional - $840.00
8 Additional - $960.00
Please list any additional information that you may like us to know about your booth space.
By clicking this box, I confirm I have read the application carefully and agree to the terms of this application. I understand that this application is not a guarantee of acceptance. No travel should be booked until your application has been approved and you have received a fully executed agreement.
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