Special Circumstances Withdrawal (SCW) Request

Please read these guidelines carefully before filling out the form.


The College publishes all add/drop, withdrawal deadlines, and payment deadlines on the Student Refund and Academic Calendar in the Enrollment Guide. When they register for classes, students are responsible for adhering to these dates and deadlines and understanding their financial obligations.


If you are currently enrolled and it is before the Withdrawal deadline (deadlines are on the above Refund and Academic Calendar), please contact advising@live.hccc.edu to process your Withdrawal Request. This form is only for requests after the deadline.


HCCC understands that students may face circumstances beyond their control after deadlines have passed. For this reason, the College offers students the ability to request a withdrawal after the deadline or a grade change (“F” to “W”), for a limited number of reasons with supporting documentation:

  • Medical emergency (self or family member)
  • Death (family member)
  • Military Orders,
  • Personal Matters (including Mental Health or Legal Matters)
  • Documented Class Issues,
  • Disputing Collections Notice.

General financial hardship, without an unforeseen circumstance, is not a valid reason for submitting an SCW and these submissions may not be considered.


Only requests with supporting documentation will be considered for up to one year after the semester requested. A separate form is required for each semester requested.


All decisions are final.


Students should be aware of the impact a "W" grade can have on their Satisfactory Academic Progress and Financial Aid.

 
 
 
 

Please let us know who or what office referred you to this form.

 
 
  • Check here if you are an HCCC staff member submitting this request on behalf of a student. Students should not check this box.
 

 

HCCC email address is required and this is how we will communicate the decision. If you are a student and need help accessing your email, please contact Information Technology Services at 201.360.4310 or itshelp@hccc.edu.

 
Phone
 

Requests are only considered for up to one year after the semester being requested. Please choose the semester of your request. You must submit a separate form if you are requesting more than one semester. If your request is from more than one year ago, you will be contacted to provide additional information.

 
 

Did your special circumstance affect ALL classes or only SOME classes that semester?

 
 

Tuition adjustments are not guaranteed and are considered separately from the grade change. Students will not be considered for a tuition adjustment if:

  • Their grade change is denied.
  • Their term balance is $0.
  • They received a refund.
  • They have received a previous tuition adjustment.
 

Please fill in the date when your circumstance began to affect your academic performance.

 
mm/dd/yyyy
 

In this space, please explain why this circumstance was beyond your control and why you should be considered for a Withdrawal after the deadline or a grade change from F to W.