Invite Elected Officials to Your Event

The ZAP program provides a means to invite elected officials to your events, which includes Salt Lake County Council and the County Mayor. While you are allowed to send more than one invitation to elected officials per year, because elected officials often have extremely full schedules, we encourage you to be judicious in the invites you send. You are able to extend an invitation to both an elected official and a guest. This form must be submitted for each individual event, unless it's multiple events within a festival-type setting. If you are wanting to invite officials to a season or series of programs, please submit each event at least two weeks but no more than five weeks prior to the event's RSVP date. ZAP does not expect organizations to invite elected officials to fundraisers for free. --- PLEASE NOTE: Invitations are sent to officials in batches approximately every two weeks. Because of this, we recommend you submit your invitation 3-4 weeks head of your RSVP date (or if no RSVP, your event date), in the event it is submitted just after a batch has been sent.

Event Contact Name

ZAP will gather RSVPs for your event for Elected Officials only. If you are submitting a separate Board invitation for this event, the Board Members will contact your indicated person directly to reserve tickets.

Event Contact Email

Event Contact Position

eg. Director of Marketing

Event Contact Phone Number

Organization Name

Event Information

Event Name

What type of event are you submitting?

Virtual Event

In-Person Event (please note: in-person events must be in complete compliance with current SLCo Health Department guidelines and protocols to be submitted as a board invitation)

Is it at least 2 weeks prior to the event's date or RSVP date (whichever is applicable/sooner)?

If it is less than 2 weeks to your event date or RSVP date, you are still welcome to submit an invitation, however we cannot guarantee it will get to the board in time. Please follow up with ZAP staff.

Yes

How many tickets will you provide each elected official?

Please type only numbers.

Dates/times the event will occur

Please format as "(Day of week), (Month) (Day), (time)" Example: Wednesday, March 15, 7:30pm. If your event has multiple days/times, please enter each in that format with a semicolon between each.

Brief Event Description

This text will be provided directly to the board.

Event Location

In-Person Events: Include the full address including street, city, zip code. Virtual Events: URL for actual event (not description page).

Additional Instructions for Virtual Attendance (optional)

Please provide any additional instructions that might help board members attend your virtual event (if they need tickets, if they will need to have access to or download certain software, etc).

Webpage for event (if applicable)

Is an RSVP required?

Yes

By what date is the RSVP required?

If you have multiple/moving RSVP dates, please enter the earliest date here.

If multiple/moving RSVP dates, please explain:

Additional Information

Anything else the board should know (eg. where tickets should be picked up, dress code, parking, any particular instructions for accessing virtual events, if they need tickets, etc)

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