If you are confronted with an unexpected and serious circumstance that requires you to withdraw from your course(s), you may request a review by the Tuition and Fees Refund Appeal Committee for an exception to the Tuition Refund Policy and ask for a reversal of a portion of your tuition charges.

Your petition should explain, in detail, the circumstances, how the circumstances caused the need for you to withdraw from the course(s), and what actions you have taken to resolve or prevent such an event from occurring in subsequent terms. In addition, please provide any relevant supporting documentation including amount of refund requested.

Requests must be submitted using this form no later than 90 days after the last day of the term in which the course(s) was dropped.

The Business Affairs Office will respond to all petitions by email to your Oregon Tech email account or a personal email if provided on this form. You should allow a minimum of 30 working days to receive the results of the appeal.

Note that we will not review refund requests for courses that are not yet dropped or withdrawn.

Use this form if you are requesting a refund due to:

•    Dropping courses after scheduled timelines (*see below)

•    Challenging application of late fees and/or interest

•    Other special requests surrounding registration and assessment of tuition and fees

•    Exceptional Circumstances (reviewed by Tuition and Fees Refund Appeal Committee or delegate):

• Medical emergencies that are beyond the student's control and prevent student from meeting timelines
• Death in the family requiring student to be absent for extended periods
• Errors made by Oregon Tech

The following are not acceptable reasons for requesting a refund:

•    Lack of awareness of established timelines and due dates

•    Lack of awareness of policies and procedures for adding or dropping courses

•    Not wanting to pay mandatory fees, such as:

• Matriculation Fees
• Building Fees
• Incidental Fees
• Student Health Fees
• Recreation Center Fees, etc

Do NOT use this form for:

•    Financial Aid Appeals

•    Housing appeals

•    Parking appeals

•    Bookstore charges

•    Program fee appeals (e.g. sports equipment or camps, course materials, etc)

•    Registrar’s office appeals (e.g. grade changes)

•    Disagreement with faculty grade, and/or course content (direct these to the appropriate College Dean)

*REFUND SCHEDULE for Spring 2024 and Prior Terms:

100%-2nd Tuesday for fall terms and 2nd Friday for winter, spring, and summer terms (see Cashier’s webpage for summer term-specific drop dates)

50%-3rd Tuesday for fall terms and 3rd Friday for winter, spring, and summer terms (see Cashier’s webpage for summer term-specific drop dates)

25%-4th Tuesday for fall terms and 4th Friday for winter, spring, and summer terms (see Cashier’s webpage for summer term-specific drop dates)

*REFUND SCHEDULE for Summer 2024 and Future Terms:

Click on "Withdrawal and Tuition/Fee Credits" at the bottom of following webpage for a detailed refund schedule by term for Summer 2024 and future terms: Payment Options, Policies & Fee Refunds

For more information on drop dates, payment due dates, and other deadlines, please visit our website