***The deadline to submit NEW Purchase Order (PO) and payment requests is MAY 15.***

All new requests should be submitted by this date to ensure processing can be completed by June 1.

The final deadline for processing spring 2025 requests is June 1. No requests will be accepted or processed June 2-30.

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Payment requests (this form) should be submitted PRIOR to agreeing to any payment terms or finalizing an order/delivery.

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This form is for graduate and professional students submitting a request for payments related to student activities. Requests related to individual student grants should use the Individual Graduate Grant Request Form.

• Requests for reimbursements should be submitted within 10 days of purchase and limited to purchases which could not have been made through advance purchase by OSA or another financial services office.
• All other payment requests should be submitted well in advance of your event/activity and at least one week prior to expected payment or purchase.

Please be sure to review all relevant policies and guidelines before initiating any purchases for which you are seeking University funds. These guidelines include, but are not limited to the following:

• OSA Financial Services Center Student Group Spending Guidelines
• Penn Finance Purchasing Policies
• Penn Purchasing Preferred Suppliers and Vendors
• Penn Principles of Responsible Conduct: Use of Property, Funds, and Technology
• Reimbursement Policy and Process
• Guest Travel and Honoraria Policy