Recreation Instructor Information

All programs are subject to the approval of this application and compliance with agreement requirements. By completing, signing, and submitting this application, the Instructor agrees to the Terms and Conditions which follow.

 

Instructor Information

 
 
 

Street (Unit #), City, State and Zip Code

 
 
Phone
 
 

 

References

Please list at least one professional reference.

 
 
 
 
Phone
 
 
 

 

Select all that apply. A W-9 is required.

 

Please attach copies of all documents that are relevant to the activity instruction. A W-9 is required to be uploaded.

Drop your files here
 

 

Program Provider Terms & Conditions


By completing, signing, and submitting this Agreement Instructor Application, the Instructor agrees to the following terms and conditions:


Absences

If the Instructor is ill or unable to meet with his/her class, the Instructor must notify their Parks and Recreation Representative as soon as possible. The Instructor must notify participants of any class cancellation of this nature.


Accident & Incident Reports

If an incident or accident does occur during the program, the Instruction must complete and submit an Incident/Accident Report to the Parks and Recreation Representative by noon the next day. The Instructor must maintain a stocked first aid kit on site. For serious accidents, the Instructor MUST NOT MOVE an injured participant and must instead call 9-1-1. If a child is involved, the Instructor must notify the child's parent/guardian immediately, and then immediately thereafter contact the Parks and Recreation Representative. All accidents and incidents must be reported, no matter how serious or minor they may appear.


Background Checks

The Instructor and any of the Instructor's support staff, volunteers, or team members who will be on-site at a City of Detroit Parks and Recreation Center will need to complete and receive a background check clearance from the State of Michigan prior to the Instructor's class beginning. The background check form is included in the appendix of this form.


Cancellations

The City of Detroit reserves the right to cancel, combine, or divide classes, change the time, date, or location of classes, and make any other changes necessary to ensure a quality experience for the participants. If the Parks and Recreation Department cancels your class for any reasons, including inclement weather, the Department will notify participants and issue them any necessary refund(s).


Instructors must contact the Parks and Recreation Representative at least five (5) business days prior to canceling any class. The City may but is not obligated to make exceptions in the event of the Instructor's illness or emergency. If an Instructor cancels the class, the Instructor will notify participants and issue them any necessary refund(s).


Discrimination and Harassment

The City of Detroit does not tolerate any form or type of discrimination and harassment by, among, or to its representatives. Discrimination and harassment can be defined as any behavior that is disrespectful and causes discomfort to another person, be it physical, verbal, visual, or sexual. Instructors are responsible for their own actions and conduct and must never engage in discrimination and harassment.


Insurance

Prior to the beginning of any class, Instructors must provide the City with a Certificate of Insurance demonstrating that the Instructor is carrying the following insurance coverages: (1) comprehensive general liability insurance listing the City of Detroit as the additional insured; (2) auto insurance, if applicable at the City's sole and reasonable determination; and (3) worker's compensation insurance that meets the State of Michigan's statutory requirements, if applicable at the City's sole and reasonable determination. Each such insurance coverage must be valid, in-effect, and include an express statement that each policy cannot be cancelled or materially changed without first providing the City at least 30 days' prior written notice.


Liability

Instructor agrees to indemnify, defend, and hold harmless the City and its respective officers, directors, departments, managers, employees, agents from and against any and all liabilities, obligations, damages, penalties, claims, costs, charges, losses, and expenses, including reasonable attorney and consultant costs. All participants will sign a waiver agreeing to indemnify, defend, and hold the City harmless of any liability in connection with the Instructor and the Instructor's class. The City shall have no liability to the Instructor or to any participants or third parties for any injuries, damage, or defects related to any actions or inactions taken by the Instructor in connection with its obligation under this agreement.


Meetings

The Instructor shall meet with the City's conveniences- whether in person, via video conference, telephone, or other means mutually convenient- to coordinate further activities as may be necessary and discuss other relevant issues that may arise from time to time.


Memberships

The Instructor must ensure that each participant is provided a recreation center membership, as applicable and required by the City. 100% of any fees charged in connection with such memberships shall be retained by the City and are not subject to the fee sharing arrangement described herein.


Personal Business

Instructors are not allowed to solicit personal services, charge fees outside of the participant fee in CommunityPass, or sell items to participants, guests, or staff. Instructors may not receive or make business phone calls while performing services.


Purpose

The Instructor shall use the space designated him or her by the City for the sole and exclusive purpose of the class and programming approved by the City, and for no other purpose or use without the prior written permission of the Parks and Recreation Representative.


Promotion

All Instructor-led promotions must indicate that this is a Detroit Parks and Recreation activity.


Records

The Instructor must prepare and maintain accurate registration of all participants and other records of its class and programming, including demographic data, total number of participants, total fees collected, funding sources, and expenditures, as required by the City of Detroit.



Registration

Participants will enroll in the class through Detroit Parks and Recreation online reservation system, CommunityPass. Agreement Instructor will not manage class reservations.


Releasing of Minors

At the end of the activity time, the Instructor must not release children to anyone other than the authorized parent, guardian, or to an individual authorized by the parent in writing. The Instructor must never release a child to someone who is unknown to the child or to whom the child expresses fear or uncertainty. The Instructor must

stay until all participants have left the park or facility.


If a participant is not picked up, the Instructor must contact the participant's parent or guardian. If the Instructor cannot reach a parent or guardian, and more than 15 minutes have elapsed, the Instructor must contact the Parks and Recreation Representative. Instructor must stay with the child until a Parks and Recreation Staff, City of Detroit police officer, or the participant's parent/guardian arrives.


Professional Conduct

All Instructors must be helpful and courteous at all times. The City of Detroit does not condone inappropriate or offensive behavior by or towards Instructors, participants, and City Staff. If an Instructor, participant, or guest engages in an inappropriate or unsafe manner, he or she will be asked to leave the premises. Possession or use

of drugs or alcohol while conducting or participating in a class is strictly prohibited and will result in termination of the agreement.


Safety and Cleanliness

The Instructor must ensure the safety of all participants involved with the activity, including ensuring that the Instructor and all other staff, volunteers, and team members are adequately trained and equipped to ensure a safe environment for all participants. If any aspect of the area appears unsafe, the Instructor must notify staff and take actions that will ensure participant safety.


The Instructor shall ensure that the space he or she has been designated for his or her classes and programming is kept clean, neat, and free of debris during and after the class or programming ceases. The Instructor shall not make any changes to such space, nor any additions or alterations, without the prior written consent of the Parks and Recreation Representative.


Substitutes

Substitutes are not allowed unless the Instructor agreement identifies more than one Instructor for the class and each Instructor who could substitute has also completed and properly submitted a copy of their background check.


Supply/Material Fees

The Instructor must provide and pay for any supplies not currently available at their selected Recreation Center.