GAINS Library Access Request

GAINS Library Access Request

GAINS is a roles-based system, and roles must be assigned to complete and submit applications. The system uses LEA (Local Education Agency) verbiage for all external users accessing the system, even if not a school district related-entity. The purpose of this form is to create the initial sets of users within the GAINS platform.

Please keep in mind the following aspects of User Roles:

A role grants a set of permissions,
A user can have more than one role,
A role can be assigned to more than one user, and
Every organization MUST have a LEA Fiscal Representative and LEA Authorized Representative assigned to submit applications and create fund requests.

Please fill out the following information for the initial role assignments in GAINS. You can find more information regarding roles on the GAINS Roles webpage.

Library Name*

Select

Grant Access Request*

LEA Authorized Representative

The Authorized Representative is authorized to provide final organization approval and submit the application to CDE on behalf of the organization. This individual will receive the Grant Award Letter (GAL). Can be anyone in the organization who has authority to approve an application.

*This role is required to submit a funding application.

LEA Authorized Representative Name*

LEA Authorized Representative Email*

LEA Fiscal Representative

The Fiscal Representative is authorized to act as fiscal approver of grants and can start and move applications to draft completed. Will receive fiscal related communication regarding the application. Usually the organization’s Fiscal Manager, but other personnel can also have this role in your budgeting office.

*This role is required to submit a funding application.

LEA Fiscal Representative Name*

LEA Fiscal Representative Email*

User Access Administrator

The User Access Administrator is authorized to manage the organization’s user roles.

Name of User Access Administrator (UAA)*

E-mail Address of User Access Administrator*

LEA State Grants for Libraries Director/Update

Please fill out this information if these roles will be held by people other than those listed above.

LEA State Grants for Libraries Director- Authorized to create and complete named grant. This individual is usually the specific person managing the grant. This individual may not serve a centralized role for your district.
LEA State Grants for Libraries Update- Authorized to edit but cannot change statuses. This individual could be a school/site-based staff member who will need to assist in creating a grant application but would not have authority to submit on the district’s behalf, or an external consultant.

*These roles are not necessary to submit a funding application.

Director Name

Director Email Address

Update Name

Update Email Address

Additional Comments

Feel free to include any additional information that you think might be valuable in your role creation.

Thank you!

You should receive an email from the GAINS platform with your role set up within 24-36 hours. If you have any questions or issues, please reach out to GAINS@cde.state.co.us.

In the meantime, please feel free to dive into the GAINS Small Bites series.

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