Event Form

Event Form

This form captures a number of important data points including date, location, catering details, and estimated attendance. No matter the size of your event or your comfort planning events on campus, please log your event details here.

Thank you, in advance, for all that you do.

Primary Contact*

First and last name:

Email Address*

Faculty Sponsor*

First and last name:

Clinic/Program

Related Clinic or Program:

Clinic or Program Assistant Contact Information

Clinical or Program Administrator Email

Event Name*

Events Team Notified (EMS)*

Yes

Events Team

If you have not yet reserved space for your event, this link will direct you to EMS site to do so.

Event Location

Select or enter value

Room Number

Breakout Rooms

If breakout rooms are required, have you made reservations for these in EMS?

Select or enter value

HUDS Catering is required

Location Notes:

Event Type*

Select or enter value

Start Date

End Date

Event Programing Type*

In-Person

Hybrid

Remote

Have you contacted ITS for support?*

If not please submit a ticket in Service Now. Provide as much detail as possible.

Yes

Attendance*

How many people do you plan to invite:

Select or enter value

Event Support

Select or enter value

Number of Guests - Types

Select or enter value

Catering

Do you plan to serve food at this event?

Yes - Outside Catering

Yes - HUDS

Unknown at this time

Will there be a VIP or VIPs at your event?

VIPs are categorized as the highest representatives of a country, traditional dignitaries, community leaders, celebrities, educational leaders, and business leaders. There is often additional internal and external planning required for these visits. You can read more by clicking this link.

Select or enter value

Budget

What is the budget for this event?

Select or enter value

Registration Fee:

Select or enter value

Amount:

Budget

What is the approximate budget for this event?

Cost String(s)

Hotel or Event Space Contract

Will you be booking a block of hotel rooms or a commercial event space? If so, please contact Harvard Strategic Procurement for support drafting a contract.

Unknown

Yes

FSS Event Manager

Please know that the Event Manager can help with planning, logistics, staffing support, and problem solving. Please select if you would like support with your event.

Select or enter value

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