IBC2024


-Health and Safety Declaration

-Stand Activities Form

All Exhibitors must complete this form by 20 June 2024.


Please submit this form to declare that you and your contractors/stand builders, sub-contractors, etc, (if appointed), have read and fully understood the Health & Safety and Stand Rules & Regulations of the IBC Exhibition Manual, and you will adhere to all regulations.

Select or enter value
Caret IconCaret symbol
Have you appointed a Contractor/Stand Builder for your stand?*

*this email address will receive the stand plan submission links

*this email address will receive the Stand Activities form to complete

Our Health & Safety representative onsite will be:

- We have trained and made our stand staff aware of the hazards to be expected on site. We have read and are committed to following the Health & Safety and the Stand Rules & Regulations of the IBC Exhibition Manual.


- We have read and are committed to following the Health & Safety and the Stand Rules & Regulations of the IBC Exhibition Manual. We will ensure our stand(s) are safely built and completed before show opens and dismantled by end of show tenancy. We accept their will be financial risks to our company if we fail to build or breakdown our stand(s) in the allotted time.


- We have completed a Risk Assessment and warrant that our exhibits, demonstrations, and work practices will cause no significant risk to either ourselves or others on site. The Risk Assessment is available on request.


- Any prohibited item(s) or special activities will be declared via the Stand Activities form. We agree to declare all restricted/prohibited activities we are planning to be on our stand. We understand that failure to declare or provide further information for any stand activities listed on the Stand Activities form, may result in the item(s) being refused, removed from your stand and/or your stand being restricted or closed off for the duration of the show.


- We have read and passed on to our appointed contractors/stand builders (if applicable) the Health & Safety and the Stand Rules & Regulations of the IBC Exhibition Manual. We are satisfied that our contractors are competent to undertake their tasks safely.


- We have checked that our appointed contractors/stand builders (if applicable) have prepared a specific Risk Assessment and Method Statement, and that they have passed the relevant safety information on to their staff and sub-contractors. The Risk Assessment and Method Statement have been submitted to the organiser via the Stand Plan Submission process.

Signed by:


Stand Activities Form

Please use this form to alert IBC to the activities you are planning to have on your stand. This form is for EXHIBITORS to complete and should cover items that are used during the show open days.


IBC defines Special Activities as products, activities or items that:


  • Are prohibited from use on any stands
  • Could affect the health or safety of visitors/exhibitors/staff on or near your stand
  • Could cause sensory affects to any visitors/exhibitors/staff on or near your stand
  • Are an increased or direct fire risk


Listed here are the Special Activities that are prohibited or restricted from use at IBC or the RAI. This list is not exhaustive and is not limited to the items below. It is the responsibility of the exhibitor and their stand builder (including sub-contractors) to declare all activities or items being used during the open days of the show that may prohibited or require additional checks. Prohibited or regulated items used in the build or breakdown of a stand should be include in the stand plan submission process.

Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol
Select or enter value
Caret IconCaret symbol

Special Activities agreed in advance will be subject to inspections onsite before they can be demonstrated. IBC/RAI/Abraxys reserve the right to inspect, switch off, remove items or close any stand(s) that have not declared any restricted item, not adhered to any conditions of use for restricted items or are found to be exhibiting items that are deemed to be unsafe or carry and increased risk to the event.