Waverley Council 2022

Promotion and Sampling Application for approval

Please allow 5 to 10 working days for approval

How to complete this form

1: Ensure that all fields have been filled out correctly.

2: Please note that fields on this form marked with an asterix are mandatory and must be completed.


Should you require assistance with this form, please email Outdoor Events outdoorevents@waverley.nsw.gov.au

•    Held between 6am and 6pm

•    Infrastructure footprint under <50m2

•    Involves minimal/low level amplification

•    Max 3 hrs permitted for some food and beverage sampling (Coffee not permitted)

•    Sample Size only 60ml or 100g - No Plastic Permitted NOT PERMITTED Alcohol, Tobacco and Gaming promotions

Waverley Council Terms, Conditions and Polices for Use of Public Open Space for Events

By checking the box below you have read and agreed to the Waverley Council Events Policy.

By checking this box you have read and agree to the Waverley Council Pricing Policy.

By checking this box you have read and agree to the Waverley Council Event Waste Management Guidelines

Please attach your Public Liability Insurance Certificate of Currency with no less than $10 million coverage and must include Waverley Council as an interested Party, NB your application will not be processed unless this has been received.

Please indicate the individual, company or organisation this booking is being made for.

Please indicate who the primary contact person for this booking will be.

Please indicate the phone number of the person who will be responsible for this booking.

Please indicate the email address for this booking.

Please indicate the postal address for billing purposes.

Please indicate the name of your planned event or activity.

Please use 24hr clock format e.g 1000 to 1600

Please use 24hr clock format e.g 1000 to 1600

NB. Please refer to the Pricing Policy for these details.

Vehicle Access required for bump in / out*

For Queen Elizabeth Drive Access - this is one way ALL vehicles must go in direction of traffic, vehicles are not permitted to go against traffic.

Choose a location from the drop down list below. Please note if you would like to activation on one of the Surf Club Forecourts, you will need to contact them direct. The Surf Club will then put in an application on your behalf.

Select or enter value
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List all activities. Please note: no spruiking or amplified music permitted).

List all signage and branding that will be displayed on site.

List all equipment that will be onsite. For small builds a sign-off from a Certified Engineer - built to specifications, is required.

single phase or 3phase.

Please indicate the total number of people you will be inviting to your activity.

Attached Waste Management Plan and packaging details. (Please note: single use plastic not permitted).

List sub-contractors working on site, eg., security, other). Third Party Insurances need to be attached.

I agree that no reference will be made of the above during the activation.

Parking Spaces Required*

ParkingAdmin@waverley.nsw.gov.au . A separate Tax Invoice and permit will be sent for this request.

Please list here any additional comments you would like to add for your Activation.

  • All Public Liability Insurances
  • Site Plans
  • Non for Profit Registration (if applicable)
  • Risk Assessment
  • Engineer / Electrician Certification (if applicable)
  • Waste Management Plan
  • Images
Drag and drop files here or