Gift and Promotional Items

SfN encourages creative marketing activities by exhibitors that are relevant to the professional interests of the registrants. This includes giveaways, contests and prize drawings conducted at exhibitor booths in compliance with all applicable rules and policies governing the Exhibition.


Please read the instructions before submitting the form Instructions

1. Review all of the Guidelines

2. If your Item is an apparel item, attach a proof for approval.

3. Check the approved Items Lists.

 

Guidelines

Please refer to the detailed guidelines below.


Price/Value Limits

◾️ Giveaways must have a value of $25 or less per item.

◾️ Prizes may not exceed a value of $1,000. Distributing Gift & Promo items

◾️ The winner must be announced after the meeting has concluded to avoid congestion in the aisle.

◾️ Exhibitors may not sell, serve or distribute giveaway items that do not comply with the stated policy.

◾️ Exhibitors may not distribute or use stick-on decals and/or similar adhesive-backed promotional items


T-Shirts and Apparel*

◾️ All apparel designs, including T-shirts, must be reviewed & approved by SfN. Attach proofs below.

◾️ The Society for Neuroscience name, acronym, logo, meeting name and meeting logo are property of the Society and may not be used without prior written permission.


Food/Beverage*

◾️ All food and beverage items to be given away must be ordered through the convention center.

◾️ All food items, including candy, must be individually wrapped.

 
 

Apparel Proofs

All apparel designs, including T-shirts (front and back), must be reviewed & approved by SfN. Please attach proofs for review below.


Please Note: The Society for Neuroscience name, acronym, logo, meeting name and meeting logo are property of the Society and may not be used without prior written permission.


Approval Deadline: October 17, 2025

 
Drop your files here
 
 

Approved Giveaways/Promotional Items

The following items do not require SfN approval to distribute: Bags/Totes | Books | Book Marks | Business Card | Case/Holders | Buttons | Calculators | Calendars | Candy* | CD Cases | CD Cleaner | Clocks | Coasters | Computer Cleaner | Cups/Mugs | Document Holders | Educational Videos | Food & Beverage* | Gift Cards ($25 or less) | Laser Pointer | Luggage Tags | Magnets | Mouse Pads | Pens/Hi-Liters | Plush Items | Portfolios/Note Pads | Post-it Notes/Holders | Promotional Literature | Stress Balls | T-Shirts* | Travel Kits | Umbrellas | USB Drives | Water Bottles

 

Approved Prizes

Tablet | E-Reader | AppleTV | Wireless Headset

 
 

Prohibited/Non-Relevant Promotional Items:

Alcohol | Jelly Beans | Lanyards | Money | Music Cards | Peanuts | Popcorn | Stickers | Toys

 
 

Company & Contact Information

 
 
 
 
 
 
Phone
 
 

Giveaway & Promotional Item Details

Please read Instructions above before completing

 
 

Price per item (USD)

 
 

Price per item (USD)

 
 

Price per item (USD)

 
 

Price per item (USD)

 
 

Price per item (USD)

 
 

Price per item (USD)

 

Submission Deadline: October 17, 2025

Giveaways at the Exhibitor's booth must be approved by SfN exhibit management by October 17, 2025. Requests received after October 17 will not be approved. The Society will request the removal of unapproved items.

 
 
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