Reimbursement Request for UA Employees

This form is for UA Employees within the Center for Buddhist Studies to request business expense reimbursements.

Which reimbursement type is this? (Select one)*

Travel expenses

Please enter the Travel Request # (e.g. TR-CBS-0056) associated with your original travel authorization request.

Are you requesting reimbursement for airfare?*

*If your travel includes flights that you are not requesting reimbursement for, your airfare itinerary must still be provided as proof of travel. (If your airfare has been previously reimbursed, or paid for on the PCard, we will have a copy on file and you do not need to provide it again.)

Are you requesting meal per diem?*
Were any meals provided to you during your trip?*

This can include complimentary breakfast at a hotel, meal service on flights, meals catered for conference attendees, or meals provided if staying in a private residence.

Please specify which meals (lunch, etc.) and on which specific dates they were provided. This is required to accurately calculate your per diem, so please be as detailed as possible.

Please check all that apply. Lodging locations are required for per diem calculation, and rates are based on the location where you stayed each night.

Provide the names and addresses of all locations, and the dates of your stay in each. Submit an itemized receipt if requesting reimbursement.

Provide the city/cities you stayed in and the dates of your stay in each. (Street addresses are not required for private lodging.)

Please provide details, including addresses and dates of stay.

Non-Travel Expenses

* A business agenda and attendee list with attendee affiliations MUST be submitted

Were the books/items shipped to a University address?*

(All tangible items purchased with University funds will remain the property of the University, and should be shipped to a University address.)

Please confirm that purchased software/ebooks will be downloaded and installed on University-owned devices only. (Check box to agree.)

(Business purpose examples can be found here.)

  • To speed up processing, please submit your documents in PDF format if possible.


  • There is a MAXIMUM LIMIT OF 10 FILE ATTACHMENTS PER FORM SUBMISSION. (See next question below if you have more than 10 files.)


  • DO NOT submit multiple forms in order to attach additional documentation. Receiving multiple form submissions for the same reimbursement will delay processing.


PLEASE ATTACH:


  • Itemized receipts for ALL expenses - receipts must show the date of the expense, the total amount paid, a description of what was purchased, and a payment method.


  • If no payment method is listed on a receipt (e.g. credit card) then a credit card or bank statement must be included as proof of payment.


  • A credit card statement only cannot be substituted for an itemized receipt.


  • Expenses for which there are no itemized receipts may be considered taxable.
Drag and drop files here or
Do you have more files to attach?*

If you've reached the maximum file upload limit above, please check 'Yes' and you will receive an email to upload additional documents. Alternatively, please combine your files into one PDF or .zip in order to bypass the file upload limit. (This email may take several minutes to arrive.)

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