Washington State University Enrollment Certification Request

Use this form to verify your classes each semester. An approval request will be sent to your advisor certifying your class list prior to being certified to the VA.


Do not list courses that are waitlisted or that you are not enrolled in. You will receive a weekly email if your advisor has not replied, please check the advisor's email carefully for accuracy. If your class list needs to be corrected, you will receive an update request from Smartsheet requesting an update.


FULL-TIME CREDITS FOR UNDERGRADUATE STUDENTS ARE 12-18 CREDITS; ANY CREDITS ABOVE THAT AMOUNT ARE AN OUT-OF-POCKET EXPENSE TO THE STUDENT.


The student is responsible for reporting all changes in course loads to the School Certifying Officials, including add/drop classes and term withdrawals.


If you also need to apply for resident tuition, please submit a separate Military Residency application.

For which semester do you wish to be certified?*

Please use shown values; if not listed type in the correct term.

Washington Residency status for tuition

Effective June 9, 2022, any military-affiliated student who is eligible for VA educational assistance or rehabilitation benefits is eligible for Washington resident tuition. This process is not automatic, and you must apply for residency status using the military residency application. We cannot process your enrollment verification if you are a non-resident and have not received a response to your military residency application.

Washington Resident

No further action is needed. You do not need to complete the Military Residency application as long as you remain continuously enrolled.


Questions about residency: residency@wsu.edu

More information about residency.

Non-Resident: Applied for resident tuition status

This selection indicates that you are currently coded as a non-resident and have applied for residency for tuition purposes. Please allow several weeks for processing. If you have NOT applied for residency status using the Military Residency form, please change your answer above to display more information.


Questions about residency or your application status: residency@wsu.edu.

Non-Resident for Tuition Purposes

If you were coded as a Non-Resident at admission, you will need to apply for residency. This is a one-time process as long as you are continuously enrolled. Applications are accepted through the last day of the term. We cannot process your enrollment certification until you have received a response regarding your residency application.


Residency for Tuition Purposes

Military Residency Application and information: Easiest application. All military-affiliated students who are eligible for benefits and are non-residents should apply using this application.


Questions about residency: residency@wsu.edu

Are you enrolled in classes for the term you wish to certify right now?

Do not submit this request until you are completely enrolled (not Waitlisted) in ALL of the classes that you plan to take during the semester. There is no benefit to early submissions and changes/multiple submissions will delay processing. If you are waitlisted on a class DO NOT list it until you know you are in the class.

New Request? Or Changing a Request?

If this the first request for this term select NEW request. Any changes after the initial request must be listed as a CHANGING request.*
Are you changing your requested benefits from the ones you used last semester?*
Select
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Student Information

Please list YOUR FULL social security number here.


Primary Campus

If your primary campus is Vancouver, please fill out their form by clicking here: https://studentaffairs.vancouver.wsu.edu/veterans-affairs/veteran-military-affiliated-student-enrollment-certification-request    

First Year Student at WSU?*

Is this the first year you are attending WSU?

All university correspondence will utilize your student email address. Outside emails will not be responded to. Personal emails will not be responded to.

Your status and degree information

What type of degree are you working towards?*
Select or enter value
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This is your current status for military affiliation.

Select
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VA Educational Benefit Program*

Select the chapter benefits that you are using.

Chapter 35 Tuition Waiver Application

Students using Chapter 35 Dependents Education Assistance may be eligible for the Dependents Tuition Waiver.


This form must be submitted before the last day of instruction, NOT the last day of the term. If the form has not been received by that date it will not apply until the following term. Tuition Waivers CANNOT be granted retroactively.


See the link above for information, eligibility, and application.

Pending Payments for CH31/CH33

In accordance with 38 USC 3679(e), the school will not delay or deny access on the basis of a pending payment from the Department of Veterans Affairs (DVA) for any Chapter 31 or Chapter 33 student. What does this mean? Student may continue to attend and register while the institution awaits payment from DVA. Students will have full access to all resources and facilities. Late penalties are either blocked or removed upon payment from the VA or guarantees being posted to student accounts.

Required for us to create your student profile in Enrollment Manager. We need your sponsor's FULL FIRST AND LAST NAME AND THE CLAIM NUMBER. The claim number will be your sponsor's FULL social security number. The suffix number is the order of the person using the benefit (ie. 10W-spouse; 41A-first child; 42B-second child; 43C-third child).

What is your Sponsors first and last name?

Class information

The VA will only cover classes required for your degree. We must know if the courses are offered In-Person/Hybrid (partially online), or Online.


Please list each class on a separate line, including credits for each class. ECRs submitted in the incorrect format will be kicked back by your advisor.


Example:

HIST 101 - 3cr

ENGL 204 - 4cr

etc.

Must list courses for advisors to approve. If no in-person or hybrid classes, please put NONE.

Must list courses for advisors to approve. If no Online classes, please put NONE.

List any classes you have previously taken, regardless of outcome.

If you are using Active Duty or National Guard military Tuition Assistance or employer/corporate Tuition Assistance in conjunction with your Ch 33 benefits, check this box . WAIVERS GO IN THE WAIVER BOX. If you are a national guard member with a Kicker, check this box and type KICKER in the box.

This pertains to active duty tuition assistance or corporate tuition assistance. Do not include waivers in this block. List the amount of financial assistance you are receiving for each course (i.e. SOC 102- $750.00).

Advisor Information

We will need your Academic Advisor's name and email address to verify that you are enrolled in the listed classes. This is a requirement of your benefits. It is very important that you determine who your advisor is prior to submitting this form. Verify that you have correctly entered their email address. (If you do not know who your advisor is, do not fill out this form until you contact your department to identify your advisor.)

Attachments

All Students: Upload your Certificate of Eligibility or the latest award letter from the VA showing your remaining benefits. For Ch 31 students only - attach a copy of your approval letter or a memo with your VR&E counselor's information.


NEW REQUIREMENT!!

In addition to your COE, you must attach a copy of your Class Schedule to your ECR.

Find your schedule in MyWSU under the View My Classes/Schedule tile.

Drag and drop files here or

Is there anything else the VMASS Office needs to know?

(i.e. changing benefits, special circumstances, etc.)

Attestations

I understand that the WSU Office of Veterans Affairs will only certify the above Advisor-Endorsed courses with the VA. These courses meet the requirements for your degree plan, IAW VA rules. If you later decide to enroll in a different course(s), you will need to have your advisor sign an amended course list.

I understand that it is MY RESPONSIBILITY to inform the WSU Office of Veterans Affairs if I change my schedule or program. If I do not, I may be overpaid benefits which I will be obligated to return to the VA or the institution.

I understand that by using VA education benefits, I am authorizing the WSU Office of Veterans Affairs staff to release information from my student record to the VA.

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