Intern Request Form

Intern Request Form

Instructions for Use

Thank you for your interest in requesting a Graduate Public Service Intern through the University of Illinois Springfield. Please first read through the below information to better understand the process of requesting, interviewing and placing a GPSI intern. Please proceed through the form and fill it out to the best of your abilities.

*Important* Please ensure that the position you are requesting has been approved and there is funding available to support it.

GPSI Program Overview

Statement of Purpose

The Graduate Public Service Internship (GPSI) at the University of Illinois – Springfield (UIS) is a proven experiential learning program that grants state agencies, governmental bodies, and nonprofit organizations access to UIS’s high achieving graduate students for the purpose of providing a valuable internship experience to the graduate student. Upon successfully filling a position, the agency will enter into a contractual agreement with UIS, whereby the agency will provide UIS payment that will cover the cost of tuition, fees, professional development funding, and a monthly stipend to the intern. The Office of Graduate Intern Programs (OGIP), housed under UIS’s Center for State Policy and Leadership (CSPL), administers the program and handles the recruitment of prospective interns, evaluation of program eligibility, and acceptance as candidates. OGIP will submit qualified candidates for agencies to review, conduct interviews with, and ultimately submit rankings for. Offers for employment are made by rank, and once an offer is accepted by a candidate, an invoice will be sent to the agency.

The Process

Intern Requests

Agencies that would like to participate in the GPSI program may submit a request through the Intern Request Form. The form is distributed to placements ahead of each interview round. If you would like to be added to the initial distribution, please reach out to GPSImail@uis.edu

The Intern Request Form will ask for various information regarding the internship itself and it is important to consider this information carefully, as this will be distributed to candidates and may impact their decision on which internships to accept interviews for and ultimately accept. The information requested includes: internship description (tasks, responsibilities, expectations), learning objectives, experience level (degree, skills, etc,), and the location/modality of the internship (in-person, remote, hybrid).

Application Materials and Interview Requests

After vetting all applicants to GPSI, OGIP will distribute application materials to agencies for review.

After reviewing available candidates, agencies will then submit the names of candidates they would like invite to interview.

OGIP communicates interview requests to selected applicants and applicants have the opportunity to accept or decline the interview.

Interviews

OGIP communicates accepted interview invitations with agencies, and distributes interviewee contact information to interviewers. Interviewers must contact interviewees to arrange interviews by video conference. All interviews must take place during the specified time period.

Following the completion of all interviews, the agencies must submit their rankings of candidates.

Matching

OGIP compiles all rankings of candidates and begins the matching process.

Offers are sent to candidates by order of rank. Candidates will accept or decline a given internship opportunity.

If the number one ranked candidate declines an internship opportunity, the internship will be offered to the next available ranked candidate. The process will continue until all positions are filled or fail to find matches.

Hired!

Once a match has been made a contract will be generated for the agency to sign.

Contracts

Contracts are will be in place for the duration of an intern's graduate program. OGIP usually only accepts applicants that can complete at least one year of an internship.

Start dates are Sept 1 for spring interviewees, and Jan 16/Feb 1 for fall interviewees.

Approximately $24.6k for FY25 New Interns

Agency Stakeholders

Primary Liaison – designated contact person for internship within an agency. Some agencies require internship approvals to go through this contact. Usually within HR or contracts.

Supervisor / Mentor – designated supervisor and mentor of a GPSI Intern. Oversees the day-to-day work of the intern, approves timesheets, completes mid-year and end-of-year evaluations of the intern.

Interviewer – person(s) designated to perform interviews for GPSI Internship. Can be position contact, supervisor, or another closely involved in the work of the internship.

Intern Position Title*

Agency*

Select from available options, or enter your own.

Select or enter value

Division / Bureau*

Indicate which, if any, division this position will fall under

Agency Website*

Address*

City, State*

Zip Code*

Position Contact*

This should be the main contact for GPSI business regarding contracts, HR, background checks, etc for the agency/division/bureau.

Phone Number (Position Contact)*

Phone

Extension

Email (Position Contact)*

Interviewer Information

IMPORTANT - The person listed as Interviewer #1 will be in charge of submitting candidates for interviews, as well as submitting the post-interview rankings. Please ensure the email address is correct.

Please provide the interviewer information for this internship. We will be copying all interviewers on interview correspondence and instructions as well.

Interviewer #1 Name*

Interviewer #1 Phone Number*

Phone

Interviewer #1 Extension

Interviewer #1 Email*

Interviewer #2 Name

Interviewer #2 Phone Number

Phone

Interviewer #2 Extension

Interviewer #2 Email

Intern Supervisor/Mentor Information

Please provide the name of the person who will be supervising/mentoring the student throughout the duration of the internship.

Intern Supervisor / Mentor*

Intern Supervisor / Mentor Phone Number*

Phone

Intern Supervisor / Mentor Extension

Intern Supervisor / Mentor Email*

Intern Supervisor / Mentor Fax

Intern Position Experience Details

Please use the following section to provide a detailed description of what your internship position will entail. What goals will this internship have? What are the intern's objectives? What daily tasks will the intern be in charge of? Are there specific projects or initiatives this intern will be in charge of or working on?

In order for an internship to be a valuable experience for both the intern and the agency, the overall scope of the internship should be clearly defined. This is your opportunity to show the students how this internship can benefit them, and the more detail you can provide, the more likely you will find an ideal candidate!

Internship description*

Tasks, Responsibilities, Goals, Objectives, Projects, etc. Please be as detailed as possible

What will the student learn from you and your agency in this internship?*

Degree Seeking*

Choose all that apply up to 6.

Select

What skills, experience, or knowledge are you looking for in an intern?*

Choose all that apply.

Select

Please specify what "other skills" you are looking for in an intern.*

Internship Modality*

Select

Please specify the other Internship Modality option.*

Location of internship*

Select

Please specify other location of internship.*

Will the Intern be driving a state vehicle?*

Select

Does this position require a background check?*

GPSI office will help coordinate background checks, but it is ultimately the responsibility of the placement to ensure background checks are completed.

Select

How many interns would you like to hire?*

Please indicate whether you want to hire 1 or more interns with the same job description in the next upcoming hiring round. At the time that offers are made to candidates, GPSI can make offers to multiple candidates at the same time based on your post-interview rankings. If you are hiring multiple interns, but they will have different job descriptions, please submit separate intern requests. PLEASE NOTIFY OUR OFFICE ASAP REGARDING ANY CHANGES TO THE NUMBER OF HIRES!

GPSI Interviews Anticipated Timelines

Fall 2025 Placements (Tentative)

March 31- GPSI Application Deadline

April 6 5pm - Deadline to Submit Intern Request

April 7 - GPSI Office Releases Applicant Files to requested positions

April 11 - Deadline to Submit Interview Invitations

April 18 Notification of Confirmed Interview Offers

April 21 - 30 Schedule & Conduct Interviews

May 1 - 5pm – Deadline to Submit Post-Interview Candidate Rankings

May 2 - GPSI Office Extends Offers to Candidates & Completes the Matching Process

May - 9 Placements notified of results (anticipated)

Spring 2026 Placements

Oct 1 GPSI Application Deadline

Oct 6 5pm - Deadline to Submit Intern Request

Oct 7 GPSI Office Releases Candidate Resumes to requested positions

Oct 11 5pm - Deadline to Submit Interview Requests

Oct 18 Notification of Confirmed Interview Offers

Oct 21 - Oct 31 Schedule & Conduct Interviews

Oct 31 5pm – Deadline to Submit Post-Interview Candidate Rankings

Nov 1 GPSI Office Extends Offers to Candidates & Completes the Matching Process

Nov 8 Placements notified of results (anticipated)

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