Event Review Form

Use this form to submit an event for review by Protocol & Special Events department. Our goal is to reach out within 72 hours. For general questions, please contact events@ohsu.edu.

Event Contact Full Name*

Person responsible for planning the event

Event Contact Phone*

Event Contact Email*

Who is hosting this event?*

Select

Please list OHSU department and all outside organizations hosting*

Who is paying for event expenses?

Who is developing content?

Which organization branding will be used?

OHSU Host Department

Outside Organization Name

Have you already been in contact with an event planner regarding this event?*

Yes

if so, who?

Event Name*

Date of event*

Is your event multi-date?

If so, please list additinal dates below

Event Time*

Include start and end time

Desired Event Location*

Be as specific as possible (include venue, building, meeting room, conference space, etc.)

Event Type*

Select

Total Expected In-Person Attendance Count*

Include attendee count, volunteers, speakers, vendors, event staff, etc.

Who will be in attendance at this event?*

Select all that apply

Select

Please explain nature of vendor involvement

Event Purpose*

What is the goal of this event?

Will your event include food & beverage?*

Yes

Will you be serving alcohol?*

Please see alcohol policy & alcohol reimbursement for hosting events policy

Yes

Parking/transportation needs*

Are you expecting any attendee vehicles that would not already be on campus for work/school?

Additional Event Needs*

Please select all that apply

Select or enter value

Is money being exchanged between OHSU and sponsor/exhibitor?

Established OHSU vendor?

Is a contract in place between exhibitor and OHSU?

Select

If Other, Please Describe:*

Describe additional event needs not selected

Terms and Conditions:

I understand I am responsible for this event and following all OHSU related policies.
I understand that if this event exception is granted, it does not constitute or guarantee a space reservation. I must still go through the space reservation process.

I have read and agree to the above statements*

Send me a copy of my responses

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