Correcting Entry Request

Use this form to request corrections for Expense Reports, Invoices, Internal Payments, and P-Card Transactions. Questions? p2p_payables@boisestate.edu

Video Tutorial

Payables-Campus Transaction DB (job aid) can be used to obtain accurate invoice line information.

Preparer Information

Enter your name, department, and email.

Preparer Name*

Preparer Department*

Select

Preparer Email*

Original Transaction Information

Enter the Transaction Number (Invoice Number), Line Number, and Net Amount of the transaction from the Payables Dashboard or Account Analysis Report.

Invoice Number*

If there is no transaction number, submit your request as a Journal Entry Request. This may also be listed as the Transaction Number on the AAR.

Invoice Line Number*

Accounting Date*

Listed under the ACCTING_DATE column on the AAR.

Net Amount*

On a payables invoice, this is the original net/final amount on a single line.

It is not a partial amount, nor an intermediary (previously reversed or zeroed out) amount. Submissions with invalid original Net Amounts will be rejected.

Please use the Payables-Campus Transaction DB (job aid-right click to open in a new window) to obtain accurate invoice line information.

Original Funding String*

Copy and paste full funding source from report.

Check the box if this is a transaction using a project segment.

Updated Transaction Information

Enter only the values that you are requesting to be updated.

NOTE: If you are updating only one segment value, enter only that value in the appropriate field and leave the remaining fields blank.

Updated Fund

Updated Department

Updated Cost Center

Updated Account

Updated Supplemental

Updated Project

Split Funding Source

Enter the dollar amount followed by full funding source. The total should add up to the original amount.

Example:

$50.00 ‭3010.10200.1001006.599000.0000000000.0000.0000000000.0000000000‬

$50.00 ‭3010.11200.1001006.599000.0000000000.0000.0000000000.0000000000‬

Updated Expenditure Item Date

This is only applicable for Sponsored Project funded lines.

Updated Line Description

limited to 240 characters

Justification

Complete the appropriate justification field(s) based on the funding source of the transaction.

Non-Project Justification

Briefly describe why the correction is being requested for transactions that do not involve a project.

Project Justification

1. Why was this expenditure charged to the original account string and why should it be moved to the new account string?

Project Justification

2. If requested more than 90 calendar days from original transaction, why is the cost transfer being requested late?

Project Justification

3. If requested more than 90 calendar days from original transaction, what action is being taken to eliminate the future need for cost transfers of this type?

Project Justification

4. If requested for more than one sponsored project, explain the basis for the allocation.

This request has been approved by all required parties.*

Check the box if this transaction needs to be processed BEFORE month end. [Note: Submission must received by month end deadlines.]

File Attachments

Upload any additional documentation required. *For project related requests, please attach PI approval.

Drag and drop files here or

Who else should be notified regarding this request? (Optional)

Enter their email address below.

Who else should be notified regarding this request? (Optional)

Enter their email address below.

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