Digital Equity Planning Initiative

Digital Equity Planning Initiative

OPEN CALL APPLICATION

INSTRUCTIONS

Cook County Government Seeking Community Engagement & Outreach Partner

For consideration, please complete the following questions. Be sure to answer each question completely. Incomplete applications will not be considered.

When beginning your application, be sure to look at the end of this application and have the list of attachments prepared to upload.

Deadline: All responses must be submitted no later than Wednesday, February 28, 2023, by 5:00pm Central Time. All applications must be submitted electronically. Late submissions will not be considered.

Note: Where possible, attachments should be created in Times New Roman 11 or 12 point font.

Section I: Primary Contact Information

Primary Contact First/Last Name*

Primary Contact Email*

Primary Contact Phone*

Section II: Organization Information

Organization Name*

Organization Address*

Organization Phone*

Organization DUNS Number (if applicable)

Years of Operation*

Head of Organization First/Last Name & Title*

Head of Organization Email*

Head of Organization Phone*

Has your organization ever contracted with Cook County before? (Yes/No)*

Has your organization ever contracted with another government entity before? (Yes/No)*

Section III: Organization Overview

Organization Overview*

Please provide an overview of your organization’s history, qualifications, experience, current resources, and accomplishments related to administering and providing community engagement and outreach services, especially survey development & canvassing efforts across diverse communities.

Section IV: Survey Experience Overview

Culturally Competent Surveys*

Describe your experience in designing culturally competent survey tools and developing data analysis processes. At a minimum, this description should address the following: topic area of past survey tools developed, volume of respondents, method used for collection, size of data collection team, approach to data analysis, and project budget as well as project duration.

Public Dashboards*

Describe your experience developing public-facing dashboards, preferably designed for website integration. You may attach a maximum of (2) examples as part of the supporting documents.

Data Collection Plan*

Please describe your data collection plan for engagement and outreach within Suburban Cook County. The plan should include details regarding any general marketing to all levels of stakeholders, including residents, organizations, businesses, institutions, and other stakeholders. Please highlight any targeted marketing strategies to specific communities in the region, including door-to-door canvassing, telemarketing, newspapers, radio and television, fairs and community gatherings, social media, etc. This strategic plan should explain why the proposed approach will be effective. Please include an estimate of how many individuals will successfully complete the survey, broken down by category of method used (door-to-door canvassing, online survey tool, phone, etc.).

You may submit up to (2) examples of print/digital marketing materials developed by your organization as part of the supporting documents.

Non-English Speaking Communities*

Describe your approach and/or resources employed to engage non-English speaking communities in survey development and collection.

Community Engagement*

Describe your approach and/or resources employed to engage communities in survey development and collection.

Section V: Management Capacity

Management Experience*

Describe your organization’s experience managing teams and projects similar in scope and nature to that which is being proposed. This description should include your approach and organizational capacity to quickly design an effective survey tool and begin collecting data across Suburban Cook County through multiple communication vehicles. This includes, phone, door-to-door canvassing, townhalls, and by other means.

Key Staff*

Identify your key staff members (e.g., management, staff responsible for the successful provision of services), their project roles, and their requisite experience in providing community engagement and outreach services. Please provide staff resumes to substantiate this narrative as part of the required attachments.

Agency Engagement*

Are you applying as a sole agency or will you have a teaming partner? Please include a description of which portion(s) of the services will be subcontracted and the name and address of the potential subcontractor.

Section VI: Budget and Reporting

Program Expenditures*

Please discuss how your organization will monitor program expenditures. Include a description of your organization’s fiscal monitoring procedures and any experience your organization has with federal and/or local government fiscal compliance requirements.

Grant Reporting*

Please discuss any experience your organization has with federal and/or local government grant reporting requirements.

Budget Template*

Please complete and upload the budget template. In the space provided simply confirmed that you understand this requirement.

Data and Metrics*

Please describe how your team tracks and provides data and metrics – especially sensitive data with personal information – for monitoring, and reporting. How will this data be accessed by the County?

Required Attachments

Attachments (*Required)*

Budget Form and Narrative*: Submit a copy of your completed budget template.

Key Personnel*: Identify key personnel committed to this project and provide resumes of those key personnel.

Past Performances*: Submit the proposed Project Team members’ past performance on at least three (3) specific projects relevant to this request. Greater consideration will be given to past projects with stronger relevancy and on behalf of city, county, state, or other government entities.

501(c)(3) IRS Determination Letter: If applicable, applicants should submit a copy of the IRS Determination Letter or Affirmation Letter exhibiting that the Corporation is tax exempt under 501(c)(3) and 501(c)(4).

List of Board of Directors (If applicable): Please submit a list of your Board of Directors.

Copy of Articles of Incorporation (recommended): Please submit a Copy of Amended Articles of Incorporation.

Certificate of Good Standing (recommended): For applicants in the State of Illinois, please submit a Certificate of Good Standing. For applicants outside of Illinois, please submit a certificate of similar state documentation.

Most Recent Financial Statement or Audit*: Submit your A133 Single Audit, if applicable. Otherwise, submit your latest audited financials. If you do not have audited financials, you may submit other financial documents for consideration.

Supporting Document 1: Additional supporting documentation as needed.

Supporting Document 2: Additional supporting documentation as needed.

Supporting Document 3: Additional supporting documentation as needed.

Supporting Document 4: Additional supporting documentation as needed.

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