General Vehicle Acquisition Request

Please use this form if your agency wishes to request acquisition for a vehicle or equipment with an anticipated cost of more than $5,000 through a general bid process. DO NOT use this form if you plan on purchasing from OK's statewide contract. There is a different form with slightly different supporting documentation required for the statewide contract. Please note that after this acquisition request has been received, ODOC will submit the request to DOE for approval, as required. Once DOE has provided that approval, the Senior Energy Programs Manager or the Energy Project Specialist will contact your agency to work out the specific budget and contract details to move forward with purchase.

General vehicle description only is required. Example - "3/4 Ton Truck Crew Cab Truck"

Please list any options to add on to the base price (for example, additional key, hitch, etc). If the prices for any options are already included and itemized in the answer above, please put N/A or see above.

For example - by crew to install materials, by the auditor, for QCIs, etc.

Please include the % of DOE funds if more than one funding source listed.

Please choose one of the drop down options.

Select
Caret IconCaret symbol

DOE's guidelines can be found in 2 CFR Part 200.

DOE would like for us to consider a leasing option when appropriate. Although leasing is not required, ODOC would like to know why leasing was or was not considered. At a minimum, provide an explanation of why purchase is a more economical approach.


Supporting Documentation

1. A copy of the purchase order that identifies your agency 2. Copy of agency procurement policies 3. Copy of agency's most current and update to date inventory. 4. Copy of the completed WAP Vehicle Purchase Bid Analysis. This can be found on ODOC's Contractor Website.

Drag and drop files here or