New Group Welcome Form for Affinity Groups

New Group Welcome Form

for Affinity Groups

This form is for THPRD staff seeking to start a new Affinity Group. The information you provide here will help THPRD support your new Affinity Group and connect future members to your group. You can learn more about the current THPRD Affinity Groups here.

For questions or to offer feedback about Affinity Groups, contact the Employee Resource Groups Coordinator, Lindsay Lambert at L.Lambert@thprd.org

Today's Date*

First Name*

Last Name*

Job Title*

Department*

Shared identity and/or interest of your new group*

Click here to see examples of types of Affinity Groups. If your group starts as a broadly identifying group, such as a BIPOC or LGBTQ+ Affinity Group, you have the option to reorganize into more specific Affinity Groups any time after the group’s first year.

Name of the Affinity Group you plan to start*

Establish a name for your group that best represents your affinity group and activities. This name might be the same as your shared identity or interest entered above, or you all might decide on a name that is an acronym or especially catchy.

Group Members and Organizer

Each Affinity Group must start with at least 3 total members, including the group’s Organizer. All members are responsible for promoting their group and reviewing group marketing materials with THPRD’s Employee Resource Group Coordinator, Lindsay Lambert.

Lindsay can also help connect Affinity Groups to potential members and promotional opportunities.

Group Organizer Responsibilities

Your Affinity Group should have one group Organizer who receives 3 hours of paid time per month to complete the following tasks:

Coordinate monthly group meetings
Serve as your Affinity Group's main contact
Communicate with the THPRD Employee Resource Group coordinator about group activities

The group Organizer should commit to serving in their role for at least one year, but the group may choose to nominate a new Organizer any time if needed. After 2 years, the group should nominate the same or a new group Organizer.

Group Member Responsibilities

Group members receive 2 hours of paid time per month to participate and support an Affinity Group.
Staff may only be a member of one Affinity Group at any given time.
Members have no term limits, and any member or Organizer may stay in a group as a member indefinitely as long as they maintain respectful conduct within the group.

Supervisor Approval

Each new member, including the group Organizer, should communicate their interest with their supervisor and receive supervisor approval before submitting this form and attending any Affinity Group meetings. This helps supervisors support and allow participation based on staff availability and arrange staff schedules as needed. As you list the group’s members here, please check YES for individuals who have received supervisor approval or check NO for individuals who are unsure about having the discussion with their supervisor and have more questions before approaching their supervisor.

Organizer / Member 1

Organizer (member 1) First & Last Name*

Who will be the organizer of the group? This person is also a group member.

Organizer Email*

Select or enter value

Organizer's Supervisor*

Supervisor Approval*

Yes

Member 2

First Name (member 2)*

Last Name (member 2)*

Email (member 2)*

Supervisor's Name (member 2)*

Supervisor Approval (member 2)*

Yes

Member 3

First Name (member 3)*

Last Name (member 3)*

Email (member 3)*

Supervisor's Name (member 3)*

Supervisor Approval (member 3)*

Yes

Do you have more members?

Yes

First Name (member 4)

Last Name (member 4)

Email (member 4)

Supervisor's Name (member 4)

Supervisor Approval (member 4)

Yes

Do you have more than 4 members?

Yes

First Name (member 5)

Last Name (member 5)

Email (member 5)

Supervisor's Name (member 5)

Supervisor Approval (member 5)

Yes

Do you have more than 5 members to enter?

If so, Lindsay the Employee Resource Group Coordinator will reach out to you to gather more info on the additional members of your Affinity Group.

Yes

Activities

It’s time to get creative about what activities your group is planning and THPRD wants to offer resources to support your group. Identify an achievable group activity for the year that supports your Affinity Group members. Consider starting small and easy, because your groups can continue to build your activities over time.

Your responses here will help begin a conversation with the Employee Resource Group Coordinator about how to best match your group with the resources you need. Click here to find more information about group activities and consider these examples:

Create a support-group atmosphere for your group with refreshments and snacks
Host a speaker to discuss restorative justice and ancestral healing in the workplace
Coordinate a THPRD Latina staff Learn & Lunch about the challenges and rewards of working in government with a panel of Latina community leaders
Organize a THPRD bilingual Veteran’s display with personal profiles, art, and more

Each group will be asked to fill out an annual survey (every June) about their completed activities to acknowledge and celebrate the group’s work.

Briefly describe below the one or two activities your group will plan and implement over the next year.

*The affinity groups and paid time used for affinity groups are not intended to establish a public forum or platform or promote a political or social agenda.

Activity #1*

Activity #2 (Optional)

Send me a copy of my responses

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