Travel Authorization Request

If you are traveling for study abroad, do NOT use this form to submit your travel. Please contact the study abroad office at INTL-SASE-Finance@arizona.edu for assistance.



If you experience any technical issues submitting the form, please email cohhelp@arizona.edu or submit a ticket here.

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Travel destination and dates

Are you leaving from Tucson?*

If flying out of a city other than Tucson, then you MUST submit TWO (2) comparable itineraries for airfare departing from Tucson with estimated costs, obtained at the time of booking, using the dates for the business portion of your trip, and submit those quotes with your travel authorization for price comparison. You may upload the quotes at the end of this form.

Does your travel include any personal time?*

If you are taking any personal time, then you MUST submit TWO (2) comparable airfare itineraries with estimated costs, obtained at the time of booking, using the dates for the business portion of your trip and submit those quotes with your travel authorization for price comparison. You may upload the quotes at the end of this form.

Is this a domestic or international trip?*

Note: For domestic travel, you are allowed to leave no more than one day before your business begins, and must return the day after your business concludes. For international travel, you are allowed to leave no more than two days before your business begins, and must return the day after your business concludes.

For international travel, please register your trip here and provide 5-digit registry ID number.

Failure to fully complete and submit the international travel registry will result in delayed reimbursements upon your return, or potential non-reimbursement due to non-compliance with policy. Please register your international trip before proceeding.

Method of travel

Type of vehicle*

Note: In order to travel by vehicle, you must complete Risk Management’s required defensive driving course, found in UAccess Edge Learning online. Provide copy of certificate of completion to business office. Training is good for 4 years from date of completion.

Note: If this is your first time using a personal vehicle for University-related travel (or prior authorization has expired), please fill out and attach Risk Management's Personal Vehicle Use Form.

Business purpose

Select all that apply

Explain how this travel and related travel expenses will benefit the University. All expenses paid with University funds must support the University’s mission of education, research, and outreach (see FSO's Business Purpose Guide and Reasonable Expense Guide for examples). You MUST provide a detailed travel itinerary which must be uploaded at the end of this form.

Funding for travel

Estimated costs

For more detailed information on calculating costs, you may refer to FSO's Meals/Lodging Cost Index.

Includes airfare, taxis, trains, Uber, Lyft, etc.

Other

Will you be traveling with a group?*

If yes, attach list of all attendees at the end of this form

Will coverage be needed for your classes?*

Upload required attachments

Please attach the following documents:


Detailed travel itinerary (download here);

TWO airfare quotes for business dates only if taking personal time (for price comparisons);

TWO airfare quotes from Tucson if you are not flying out of Tucson (for price comparison);

List of attendees if traveling in a group

Drag and drop files here or

You MUST provide a detailed travel itinerary. Failure to provide a business itinerary will cause processing delays.

If you experience any technical issues submitting the form, please email cohhelp@arizona.edu or submit a ticket here.

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