The Florida Society of Clinical Oncology (FLASCO) invites the FLASCO Corporate Partner to submit an abstract detailing research endeavors for poster presentation. Please use this form to submit the abstract to the FLASCO Ad Hoc Abstract Committee for review. The FLASCO Ad Hoc Abstract Review Committee will select abstracts of superior quality for poster presentation. The FLASCO Committee strongly encourages the submission of abstracts on research directly influencing the cancer health and outcomes of Floridians. Abstracts that have been submitted and presented previously are acceptable.

POSTER SESSIONS

Selected abstracts will be displayed on poster boards during the scheduled Poster Presentation Session. The presenter should be available at their poster during the scheduled poster session.

POSTER GUIDELINES

• Commercial Bias/Marketing Restrictions
• FLASCO is committed to minimizing commercial bias in poster presentations and handouts. Generic names should be used when possible and appropriate.

• Size Limitations
• The poster should not be larger than 36 inches high and 48 inches wide. If you exceed this size your poster may not fit on the provided board. The poster should be made on one sheet (roll-up). Do NOT mount illustrations on heavy cardboard because they may be difficult to keep in position on the poster board.

Abstract Suggested Topics

• Clinical Trials
• Nursing Care
• Palliative Care
• Business/Administrative issues
• Quality Improvement Projects
• Best Practice Projects
• Patient and Survivor issues
• Case Studies

Second Showings

• Abstracts that have been submitted and presented previously are acceptable.

Abstract Title

The title of your abstract should be written in sentence case, capitalizing only the first letter of the first word of the title and any proper nouns or acronyms. Please do not refer to study results or conclusions in the title; it should objectively describe the study. The title does not count towards the word limit.

Abstract Format Instructions

• The total word count for a single abstract submission is 350. Word count includes summary only.
• Type all abstracts in English
•  The Abstract should be in the following format
• First line: Title
• Second line: Authors and affiliations
• Subsequent lines: Introduction, Hypothesis, Context, Methods/Design, Results, and Conclusion
• Sign and date the submission form.
• Verification of receipt and acceptance will be emailed from the FLASCO office within one week.

RESPONSIBILITIES OF THE APPROVED PRESENTER

The Approved Presenter Must

• Confirm that all coauthors are aware of the contents of the abstract and support its data.
• Print and agree to be present during the scheduled time of the Poster Session.
• Supply FLASCO with a digital version of the poster to be shared post-conference on the FLASCO website, www.FLASCO.org. Please email the file to info@FLASCO.org.

Onsite Instructions

• The Presenter can assemble the poster approximately 30 minutes before the poster session begins.
• Handouts or supporting materials for your poster are approved for distribution, at your discretion.
• We ask that the Presenter remove the poster at the end of the scheduled poster session or at the requested time.

Terms and Conditions of Publication

1.    The Florida Society of Clinical Oncology, FLASCO, exercises the sole and absolute discretion to choose which submitted work shall be accepted for presentation. It is the sole responsibility of the submitting presenter to gain permission as the author or from the author and/or co-authors (hereinafter, “author” includes all authors and co-authors) understand that FLASCO has made no promise or representation that it will publish the submitted work, but it may do so at its discretion. The author acknowledges that FLASCO’s receipt of a submitted work does not guarantee the submitted work will be published.

2.    The author grants FLASCO the worldwide permission to publish, reproduce, and distribute copies, reprints, and duplications of the submitted work in whole or in part, in any format or media, written or electronic, including but not limited to electronic media such as the internet, including the FLASCO website. The author retains the copyrights to the submitted work.

3.    The author represents, warrants, and attests that the submitted work is an original creation of the author(s) and that the submitted work is not under review. The author further declares that the author has the right and power to convey the rights conveyed herein and that there are no contractual or other constraints on publishing the submitted work or the research being reported.

4.    The author represents and warrants that the submitted work does not contain any unlawful statements and does not infringe on any existing copyright, trademark, right of publicity or privacy, or any other third party right, and does not constitute defamation or libel of any person, entity, or product. The author shall be solely responsible for the content of the submitted work and shall indemnify, defend, and hold harmless FLASCO, its governing board, employees, and agents from any liability arising from the publication of the submitted work.

5.    The author represents and warrants that the necessary permission to publish the submitted work has been obtained from the copyright holders to reproduce in the submitted work any materials including tables, diagrams, video, or photographs not owned by the author.

6.    The author represents and warrants that the necessary permission to publish the submitted work has been obtained from any principal investigator, mentor, or faculty advisor.

7.    The author represents and warrants that all relevant ethical safeguards have been met concerning any experimentation by the author referenced in the submitted work.

8.    The author understands that no financial compensation shall be provided for the publication of the submitted work by FLASCO.

Consent

By submitting this abstract to FLASCO, the Presenter acknowledges that the Author(s) recognizes and agrees to the above terms and conditions and attests to the information's accuracy.