MURACE: NCUR, GURC, COPLAC Student Travel Funding Applications

MURACE: NCUR, GURC, COPLAC Student Travel Funding Applications

Application Process:

MURACE D2L Course:

All applicants should complete the course before starting the application process.

Application Deadline:

For Presenters: Submit your application when you are accepted by the conference. Applications are processed weekly due every Wednesday noon. Ensure your application is submitted by 12:00 P.M. every Wednesday to avoid delays. This step will ensure MURACE receives your information to present.

Funding:

MURACE will pay for the conference registration as a group (includes lunches). The hotel WILL be arranged by MURACE, but transportation must be arranged by students. Breakfast will be provided by the hotel.
MURACE will not cover any food expenses beyond those discussed above.
MURACE will reimburse airline tickets up to $500. Tickets purchased must fall under state guidelines.

Faculty Mentor Approval:

Ensure your faculty mentor is aware of your submission and is ready to approve your abstract. Verify that you have entered their GCSU email address correctly in the application.

Travel Reimbursement Requirements:

Review the "Travel Reimbursement Requirements" section and the STFC FAQs before submitting your application to ensure compliance with all guidelines.

Following these steps will help ensure that your application is processed efficiently and that you receive the funding you need for your conference or competition.

Contact Information

Preferred Name*

First Name*

Middle Name

Last Name*

Major or Area of Study *

Email Address*

GCID*

Please list the last three digits of your GCID number.

Phone Number*

City*

State*

Select

Zip Code*

Graduation Date (Month & Year)*

Check the box if you are a U.S. citizen.*

Conference/Competition Information

Name of the conference*

Select or enter value

Conference or Competition Location*

Please state the city and state where the conference or competition will be located.

Start of Travel Date*

End of Travel Date*

Is attendance or participation in the conference or competition an academic or class requirement?*

Select

Presentation Information

Presentation Title*

Abstract of Presentation*

Is your project a research project, performance, or other?*

Select or enter value

Please list all co-authors as they appear on the conference submission.*

Are you the first author, second author, or remaining author on your project, as it is listed in the conference submission?*

Select or enter value

Name of Faculty or Qualified Mentor*

As part of your preparation for your presentation it is expected that you will work alongside a member of the faculty or other qualified mentor to conduct research. A qualified mentor can be someone other than faculty (e.g. staff) that has a background and experience in research.

Department of Mentor*

Faculty/Mentor Email Address*

Does the research you want to present require approval by the Institutional Animal Care and Use Committee (IACUC)?

Select

Received IACUC Approval?

Select

Does the research you want to present require approval by the Institutional Review Board?

Select or enter value

Have you received approval from the Institutional Review Board?

Select

MURACE Travel Support

While MURACE generally awards up to $500 per student per academic year, NCUR, COPLAC, and GURC may not be part of the MURACE Travel Fund allocation limit. Students who attend any of these three conferences can apply for funding for another conference within the same academic year and receive their $500 award.

The following expenses may be eligible for reimbursement with MURACE funds, only if transportation and/or hotel is not provided:

Flights: email confirmation from airline required for reimbursement. Baggage fees can also be reimbursed (but not seat upgrades or travel insurance).
Ground transportation (taxi/Uber/Lyft/personal vehicle): receipt required for reimbursement.

Travel and Sharing Expenses with Other Attendees

Are you planning to drive to and/or from the airport?*

Select or enter value

If yes, who will be the driver? If you are driving yourself, answer "myself" or "N/A". If you are riding with someone else, please indicate whose vehicle you will be riding in.

Document Uploads*

To apply for travel funding approval, you MUST upload your Conference Participation Verification and a completed Georgia College Travel Waiver form. Along with this, please upload the certificates from the MURACE Georgia View course. If you do not upload the appropriate documents, your application will be denied and you will need to resubmit with your documents.

Conference Participation Verification (required): Please upload a letter or email (forwarded in its entirety and that shows the name of the presenter) of acceptance to present at a scholarly conference.

Georgia College Travel Waiver (required): Please complete and sign the Georgia College Travel Waiver form, and upload it here. Please sign with a physical signature OR an Adobe certified digital signature. If signing physically, please upload a screenshot or scan of the document and upload it below.

MURACE Certificates (required): Please complete the Georgia View modules regrading abstract writing, presentation preparation, and navigation of this form and upload the (3) corresponding certificates here. Failure to do so will result in a delay or denial of your student travel funds.

IRB Approval (if applicable): If the research you want to present required Institutional Review Board approval, please upload a copy of the approval notification.

Proof of Acceptance: Please upload proof of your acceptance to NCUR, GURC, or COPLAC.

Drag and drop files here or

Estimated Travel

Please enter the amount (in dollars) that you expect to spend to attend your conference below.

Estimated Travel Amount *

MURACE Post-Travel Report Requirements and Acknowledgement

Follow the steps below before completing and submitting your request for travel reimbursement. You will need to submit all your receipts for reimbursement no later than 10 days after the date of your presentation.

For ALL conference presenters:

Complete the MURACE Georgia View course to receive the necessary certificates to be uploaded on this application. Information on how to register for the Georgia View course can be found here.

Save a copy of the conference program. You will need to provide a copy of the conference schedule (usually listed near the front of the program) and a copy of the page listing your presentation that includes your name and title of your presentation. Please ensure the copy of the conference program also shows what meals (if any) were provided by the conference.

For NCUR/COPLAC presenters:

Save travel-related receipts, including your conference registration receipt (when applicable), air and/or ground travel (taxis, airport shuttles) receipts, hotel receipt, etc. You do not need to save meal receipts.

Please acknowledge that you have completed the Georgia View MURACE course and that you have uploaded all three (3) certificates (A, N, and P) to the document upload box above. Failure to do so will result in a delay or denial of your student travel funds.*

Please acknowledge that you understand the above requirements for completing the Post-Travel Report to receive your reimbursement from MURACE by checking the box.*

Please acknowledge that you have uploaded to this application your Conference Participation Verification in the Documents Uploads section above by checking the box.*

Please acknowledge that you have uploaded to this application your completed Georgia College Travel Waiver in the Documents Uploads section above by checking the box.*

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