Oktoberfest 2025 Food and Beverage Application

Thank you for your interest in becoming a vendor at Addison Oktoberfest. Vendors are any food establishment serving open food or beverage requiring a permit under the Town of Addison Environmental Health Department and/or TABC. This includes any alcohol, edible substances, ice, beverages, or open ingredients.



Submission of the vendor application does not guarantee acceptance into the event. Vendor's application submission date will be a factor in selection, so prompt application submission is highly recommended. Vendors will be notified in writing confirming the selection or denial of an application. Accepted vendors will be provided with payment instructions at that time.


For questions please contact Special Events at specialeventsinfo@addisontx.gov or 972-450-6284.



Addison Oktoberfest - September 18-21, 2025

  September 18, 2025 6pm-11pm 

  September 19, 2025 6pm-12am

  September 20, 2025 12pm-12am

  September 21, 2025 12pm-6pm              



Alcohol sales are not permitted.


Fees: $500 Booth Fee + 20% Gross Sales


Location: Addison Circle Park: 4970 Addison Circle



Important Dates

Application Deadline: Thursday, May 15, 2025

Acceptance Notifications Sent: Friday, May 30, 2025

Payment Due: Sunday, June 15, 2025

First and Last

Phone
Phone

Email address for the person who is receiving all email correspondance, invoices, and pre-event information.

Event Participation

Please select how you would like to participate.

Select your booth space requirements. If a tent is needed, select the tent size required. If you have special requirements, select "Other".


Fees: $500 Booth Fee + 20% Gross Sales.

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Please explain what type of accommodations you require.

Tell me how you want your booth set up with counters and skirting.

Select
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What is the approximate weight of the food truck? What are the dimensions (LxWxH)?


Example:

20,000 lbs 16 x 7 x 14

What is the average length of time between when a customer orders their food and when they receive their food?

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Electricity

What are your electricity requirements? Power up to 100 amps is provided at no charge.


Additional fees for electricity required beyond 100 amps is listed below.


$100 for (1) 20 amp

$225 for (1) 30 amp

$455 for (1) 60 amp

$675 for (1) 100 amp

Do you need electricity? All vendors get 100 amps worth of electricity free with their booths. You can use any combination to reach your 100 amps.


Example:

(2) 20-amps and (2) 30-amps = 100-amps

(1) 50-amp and (1) 20-amps and (1) 30-amp= 100-amps

(5) 20-amps = 100-amps

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This is a standard wall plug found in homes and business. How many plugs do you need?

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This plug is used for special equipment such as margarita machines. How many plugs do you need?

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This plug is typically used for food trucks. How many plugs do you need?

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This plug is typically used for large kitchen appliances such as stoves. How many plugs do you need?

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This plug is typically used for generators. How many plugs do you need?

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Potable Water

Do you need access to a potable water source? There is no direct access to potable water at your booth. Vendors will need to bring their own potable water or use the 1 communal potable water source in the park. No direct hookup.

If you require potable water, please plan to bring your own or use our 1 communal potable water source for refills. The communal potable water source could be across the park from your location, so plan accordingly. Do you need access to a potable water source?

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If you need access to potable water please explain why. Please give details such as "used for cooking", "used in drinks", etc. Only the 1 communal potable water source can be used. No direct water hookup.

Food & Beverage Menu

Participant selection will be carefully evaluated regarding menu items. Special Events has full discretion to accept or reject any menu item proposed by an applicant. Gluten free and vegan options are encouraged, but not required. Vendors who have at least one German or German inspired item on their menu will be given priority consideration.

Please list the price of your food item, name, and description. Please note any gluten-free or vegan friendly items.


Menus with German items will be given priority consideration.


Menu Example:


$9 Bratwurst - Bratwurst on a pretzel bun topped with sauerkraut.


$10 Street Tacos - 3 street tacos. Choice of beef or chicken topped with lettuce and cheese.


$8 Grilled Chicken Tenders - Grilled chicken tenders served with fries. Gluten-free


$12 Vegan Tacos - 3 tofu tacos with vegan shredded cheese, sour cream and lettuce. Vegan.

Enter your complete beverage menu with pricing to be sold at the event. List pricing and product. Non-alcoholic bottled/canned product may be purchased at retail outlets. Sale of fountain drinks is not permitted. Alcohol not permitted.


Menu Example:

-$2 Water

-$3 Soda

-$3 Tea

-$3 Lemonade

Environmental Health

A Temporary Food Service License is required by the Town of Addison for any entity approved to serve food and/or beverage in conjunction with a Town-sponsored event. Upon acceptance you will be sent the permit and guidelines. Payment for temporary permits will be collected upon review and acceptance. Permits and payments are due 30 days prior to event.

Point-of-Sale

All sales of concessions, food, or beverages shall be made using Square Point-of-Sale software. If Vendor fails to adequately track all sales through this software, they may be removed from the Event and excluded from participating in Addison-produced events. Vendor is responsible for all software, hardware and processing fees associated with operating its Point-of-Sale System.



  • Hardware MUST accept Major Credit Cards, event-specific vouchers and Tasty Bucks.
  • Hardware MUST have the ability to operate Square Point-of-Sale software.
  • Hardware MUST operate over a dedicated cellular data connection (i.e. 4G or 5G network.) Wi-Fi is not available in Addison Circle Park.
  • An adequate number of units must be operated to provide timely service to Event patrons. Minimum requirements.
  • Note: Equipment can be as simple as a cell phone or tablet with a cellular data connection and Square credit card reader.

Vendor Terms of Participation

Download and review our 2025 Vendor Terms of Participation here.

In connection with Addison Special Events indicated above (“Event”), Vendor agrees that it shall abide by and that Vendor's participation in the Event is subject to all of the terms and conditions of the “2025 Vendor Terms of Participation” attached hereto and made a part hereof for all purposes, and Vendor represents and warrants that Vendor has read and understands the same.



I agree to the above statement.

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