Student and Major Advisor Agreement

This form must be submitted by the faculty advisor.


Purpose: All students in the Computing PhD Program must select a major advisor prior to the end of their first semester of the program. This agreement remains in effect until it is either canceled, updated, or the student completes the degree.


Instructions: Faculty should complete this form while meeting with their student. Section 2 of this form is a checklist that provides topics for discussion that help to clarify the expectations and responsibilities of the graduate student and the major advisor. The program recommends that the student and faculty keep their own written notes on what is agreed upon.


Upon submission: Students will be e-mailed a copy of this agreement and asked to approve it digitally. Once approved by the student the final copy will be sent to program staff for review and processing.

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Discussion Checklist

This checklist provides topics for discussion that help to clarify expectations and responsibilities of the graduate student and the major advisor. The program recommends that the student and faculty keep their own written notes on what is agreed upon.

Discuss plans and initial timeline of expected research project(s).*
Required coursework, degree plan, and timeline for degree completion.*
Meetings – how often and subject. (advising, research work, lab group meetings etc.)*
Lab rules and expectations.*
How to approach a situation where there might be conflict or disagreement between the student and the advisor.*
Expected turnaround time for editorial feedback and revisions of work. (e.g., class projects, proposals, dissertation drafts, publications.)*
The importance of the student acquiring professional skills for their future career, and responsibilities of the student and those of the advisor.*
Opportunities to attend regional, national or international conferences, including the opportunity to present, and available travel funds.*
Funding – Assistantship/external fellowship, self-funded*

Funding Agreement

Students and faculty must have a clear understanding of how a student's graduate program will be funded through to graduation. The Computing Ph.D. program will only approve an advisor taking on a student if funding expectations are clear and agreed upon.

Select how the student will be funded:*

Student Self Funding

You have indicated that the student will accept responsibility for funding their degree through to graduation. Upon submitting, the student will receive a copy of this form to review and acknowledge. Once the student submits their acknowledgment program staff will receive a copy and will change the student's advisor in peoplesoft.

Advisor Funding

You have indicated that you will make every effort to secure funding to support the student through to graduation. Upon submitting this form you and the student will receive a copy of this agreement to review, and you will get instructions on how to submit a funding plan.

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