PCard Cardholder Employee Agreement

The purchasing card represents the county’s trust in you to purchase on behalf of county business needs. Please review and confirm your commitment as a Salt Lake County cardholder to comply with the requirements and the responsibilities outlined in this agreement.

In 2022 a new requirement for all cardholders to sign a new cardholder employee agreement annually was incorporated into Countywide Policy 7035. Failure to complete this agreement may result in your PCard being suspended.

Contact our office for additional information: pcard@slco.org

Revised 2/2/23

Cardholder Employee Identification Number (EIN)

Cardholder Name

Are you a new cardholder?

Check this box ONLY if you are a brand new cardholder and DO NOT currently have a PCard in possession.

Cardholder Email

Cardholder Division

Preferred Mailing Address for Cardholder

*Used to mail new/renewed/replacement cards. May be a remote working location or business address.

As a cardholder for Salt Lake County Government I agree to the following:

I understand the purchasing card (PCard) is for business related purchases only. I agree not to charge personal purchases.

I understand that I am empowered as a responsible agent to safeguard the county’s assets.

I will comply with division and countywide internal control procedures designed to protect county assets.

When payment is made utilizing a PCard, sales tax shall not be paid. If sales tax is mistakenly paid, I will take action to obtain a credit to the county. If the payment of sales tax is the result of my negligence, I understand that the sales tax will be my responsibility and I may lose the privilege of using the PCard.

I will reconcile my transactions within the timeframe issued by my supervisor or fiscal designee after each billing cycle. If the reconciliation deadline is missed, I will comply with additional division and/or county reconciliation procedures.

Improper use of this card may be considered misappropriation of county funds. This may result in disciplinary action, up to and including termination of employment.

If the card is lost, stolen, or a fraudulent charge is discovered, I will immediately notify the PCard provider (banking institution) by telephone. Additionally, I will notify my supervisor, fiscal designee, and the Program Administrator.

I agree to surrender the PCard immediately upon separation of employment from Salt Lake County Government, whether for voluntary or involuntary reasons. If it is decided that my position no longer requires the use of a PCard, I will surrender the card to my division fiscal designee.

Date Completed

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