2nd Level Approval Process

This process allows business partners to submit required position information for Executive confirmation that the required budget is available.

When to submit:

All position actions such as new positions, promotions, salary increases, replacements, etc. for Central Services Administration areas (EVCAF, Chancellor, Chief Academic Officer, VCR and VCHA), funded in part or in whole by fund groups 10, 11, 36 follow the new 2nd level budget approval process in Smartsheet.

Entry Date*

Department Contact Email(s)*

*Email addresses of parties entering submission and/or being notified of approval process **If more than 1 email address, separate with a comma

Department Name*

Select

New, Promotion, or Replacement Position?*

Select

Action*

Select or enter value

First Name of Employee

Receiving the Promotion/Pay Increase

Last name of employee

Receiving the Promotion/Pay Increase

Position Number*

*Verify correct position number prior to submitting, as this data point is essential for timely processing.

Position Description (Working Title)*

Job Classification*

Select

Job Code*

Job Code Title*

FTE Amount*

Estimated Salary Range - Min*

Estimated Salary Range - Max*

Proposed Salary*

Funding Speedtype 1*

*Double-check below funding speedtypes are correct prior to submitting; ensure HCM is updated accordingly, if needed.

Warning: 2LA is not required for positions funded 100% on an auxiliary and applicable only to positions that have any portion of their funding budgeted on a general fund 10, 11 or 36 (Office of Advancement).

Funding Percentage 1*

Input 0.5000 = Result 50% Input 1.0000 = Result 100%

*All Percentage Fields can go to 4 decimals.

Funding Speedtype 2

Funding Percentage 2

Funding Speedtype 3

Funding Percentage 3

Funding Speedtype 4

Funding Percentage 4

Additional Comments

*If proposed salary requires additional budget to fund, state funding details here, e.g., salary savings/vacant/inactivated position budget - the Budget Team does not make assumptions as to how departments wish to fund their positions.

Attachment - (Optional)

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