Healthy Department Certification

Introduction

The Healthy Department Certification recognizes those UC Davis departments or units that have demonstrated their dedication to employee health and well-being in a variety of categories. Further, it will provide clear direction for all departments, recognized or not, to improve current practices through specific and measurable steps.

Your department or unit does not have to do all items listed to become Certified Healthy, rather this process is designed to start a conversation around what your department or unit is currently doing and would like to be doing to promote and encourage healthy lifestyles.

We understand that your work may be in-person, remote or hybrid and that it may not be the same for everyone in your department. Please answer these questions to the best of your ability. You will have the opportunity to add comments at the end of each section to help explain your responses.

This survey should take 10 - 20 minutes. We encourage you to complete the Certification with at least one other colleague or a small group. Please review our Frequently Asked Questions document.

Note: When answering, please consider the entire department, regardless of employment level or positions.

Check this document to see when your department last completed the Healthy Department Certification.

Department Name

Where is your department primarily located?

UC Davis Health Campus and/or satellite health clinic

Davis Campus or in Davis

Remote Site (e.g., Tahoe, Bodega Bay, Turlock)

Other (please specify)

Name

Email Address

Position Title

I have consulted with at least one other person in my department to complete this certification

Yes

Leaders (Managers, Supervisors and Chairs) in my department are in support of the Healthy Department Certification

Yes

Not sure

Number of Staff in your department/unit

Number of Faculty/Academics in your department

Number of Student Employees in your department

Approximately, what percentage of people in your department are currently working remotely?

0-24%

25-49%

50-74%

75% or more

My Department has a Wellness Ambassador. Not sure if you have one? Check out our Wellness Ambassador Roster

View the roster here on Box

Yes

My Department has achieved a Green Workplace Certification in the last 2 years

More information on the Certification

Yes

Department Leaders (Managers, Supervisors, Chairs)

Department leaders are aware of and communicate to staff about campus health-related policies and guidelines such as the Ergonomic Guidelines, Flex Work Arrangements, Lactation Accommodation Policy, and Smoke and Tobacco Free Policy

Department leaders regularly send or post reminders about events, classes, and/or workshops provided to staff and faculty at their respective location

Department leaders have made staff aware of the Healthy Department Certification process and is actively involved in the process

Department leaders have attended at least one supervisory training, workshop or class through Learning & Organizational or the Ombuds Office

Department leaders have attended at least one mindfulness/compassion/emotional well-being based training, workshop or class through the Staff and Faculty Health and Well-being Program or equivalent

Department leaders incorporate goals, objectives, and recommended action items outlined in the Diversity, Equity, and Inclusion Strategic Vision

Please provide any additional relevant information regarding Department Leaders

Communications & Promotions

Department communicates health and wellness offerings at least once a month (can be responsibility of Wellness Ambassador)

Department Wellness Ambassador receives and distributes the monthly newsletter from the Staff and Faculty Health and Well-being Program

Department bulletin board(s) feature health and wellness promotions/flyers distributed by the Staff and Faculty Health and Well-being Program, monthly program flyers and educational handouts provided through the monthly newsletter, and supplemental/regularly updated health and wellness information

Please provide any additional relevant information regarding Communications and Promotions in your department or unit

Physical Activity & Movement

Department/unit's culture promotes and supports activity breaks, walking meetings, fitting fitness activities into the workday, etc.

Department/unit organizes stretch and activity breaks, where employees gather at specific days/times to participate in a 5-10 minute stretch or activity break (virtual meetings included)

Staff/Faculty are made aware of physical activity opportunities through the Staff and Faculty Health and Well-being Program and memberships available for staff and faculty through Campus Recreation, etc

Department/unit provides environmental supports for recreation or physical activity (i.e. weights, exercise equipment, exercise spaces, etc)

Signs are posted at elevators, stairwell entrances or exits and other key locations that encourage employees to use the stairs or take physical activity breaks

In the past 6 months, the department/unit has participated in a physical activity-based challenge (i.e. Walker Tracker/Be Well, step challenge, 5k, etc)

Department/unit encourages active and sustainable transportation options such as walking, biking or taking public transit to work

Please provide any additional information regarding access to Physical Activity and Movement in your department or unit

Food Environment

Department/unit follows the UC Davis Healthy Meeting and Event Guide to include healthy options when food and beverages are provided at meetings, celebrations, potlucks or other office activities supported by the department, when possible

Healthy Meeting and Event Guide

When beverages are provided by the department/unit, tap water is always provided and non-sugar sweetened beverages are offered if additional choices are desired

When food or snacks are provided by the department/unit, fruit and/or vegetables are always provided

Department/unit's culture promotes healthier snacks such as: fresh fruit, vegetables and nuts when food is shared in break rooms and throughout the department

If baked goods are served, there are appropriately sized moderate portions or large portions are cut in halves or quarters

Staff/Faculty have access to food storage and preparation options such as refrigerator, microwave and cold/hot water for food and beverages they bring to work

Department/unit promotes the promotes the UC Davis Farmers Market on the main campus and/or other local farmers markets to encourage local and organic fresh fruit and vegetable consumption, when available

Department/unit provides brochures, videos, posters, pamphlets, newsletters, or other written or online information to address the benefits of healthy eating

Staff/Faculty are made aware of nutrition program opportunities through the Staff and Faculty Health and Well-being Program, Health Management and Education (UC Davis Health) and other nutritional counseling opportunities at respective locations

In the past 6 months, the department/unit has encouraged participation in a nutrition-based challenge (i.e. Winter Wellness Challenge, Fruit and Veggie Fan Club, etc)

Please provide any additional relevant information regarding the Food Environment in your department or unit

Physical Environment

Staff/Faculty have easy access to tap water from well-functioning kitchen sinks, water fountains and/or water pitchers when in the office

Staff/Faculty have access to storage space for personal items such as athletic shoes, exercise clothes, towels, etc.

Department/unit itself has access to shower(s) for those biking to work or exercising during workday

Department/unit promotes awareness of showers available through Campus Recreation memberships

Please provide any additional relevant information regarding the Physical Environment in your department or unit

Stress Management & Emotional Health

Department/unit's culture includes recognition through praise, positive feedback and campus recognition programs (i.e. service awards)

Department leaders create a culture of inclusion of employees from diverse backgrounds and perspectives

Department/unit's culture promotes and organizes at least 4 team-building opportunities and department-wide events annually such as: recognition events, potlucks, holiday celebrations, retreats, or employee recreational activities (ping pong, sports, dance) when possible

Department/unit has made space available for relaxation such as a quiet room with a comfortable chair, or a room for meditation or yoga group. This could also be a conference room that turns into a quiet zone at designated times

Department/unit's culture incorporates mindfulness practices such as taking a mindful pause at the start of meetings and taking time to reflect on appreciation for the work that has been accomplished

Department/unit encourages participation in stress resilience offerings, such as the Kindness Counts campaign, live mindfulness meditation and live mindful pause, offered by the Staff and Faculty Health and Well-being program

Department leaders encourage employees to participate in stress management and emotional health services offered through the Staff and Faculty Health and Well-being Program and other departments on campus

Department leaders encourage employees to utilize counseling and consultation services provided through the Academic and Staff Assistance Program (ASAP)

Please provide any additional relevant information regarding access to Stress Management and Emotional Health resources in your department or unit

Ergonomics

Department/unit encourages employees to work safely by making efforts to provide computer users with workstations that conform to basic ergonomic guidelines outlined in Tier 1 Office Ergonomics Evaluation or Ergonomics Essentials for Computer Users

Ergonomics Essentials for Computer Users

Department/unit supports stretch breaks, the use of the stretch break software and safe manual material handling

Department/unit posts, emails, or otherwise makes employees aware of the UC Davis Environmental Health and Safety Net Tier 1 Office Ergonomics Evaluation

Tier 1 Ergonomics Evaluation Workshop

Department/unit encourages employees to complete the UC Davis Computer Workstation Self Evaluation

Department/unit has a person designated as a Departmental Safety Coordinator with ergonomics knowledge to perform Tier 1 Ergonomics Evaluation and act as a liaison with the UC Davis Ergonomics Program

Please provide any additional relevant information regarding Ergonomic resources in your department or unit

Safety

Department/unit has one or more functioning Automated external defibrillators (AED) in place

Department/unit identifies the locations of AEDS with posters, signs, markers, or other forms of communication other than on the AED itself

All staff/faculty are required to review the department/unit building emergency and evacuation plan annually

All staff/faculty receive annual training/updates on safety-related policies and procedures

All staff/faculty are aware of the locations of fire extinguishers and are aware of the PASS technique

Please provide any additional relevant information regarding Safety in your department or unit

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