Electronic Device Purchasing (EDP)

Information Technology Services

Type of Request*

Verizon Wireless Purchase

Requesting Division*

Select

Funding Department*

Select or enter value

Requester's ASU Email*

firstname.lastname@asurams.edu

Telephone*

Phone

Name of IT Advisor*

Select or enter value

Verizon Wireless Purchases

Equipment Purchase Under $10,000

Equipment Purchase $10,000 & Over

Software Purchase

Subscription Purchase (e.g. Security Certificates)

Brief Description of what is being purchased:*

Type of solution*

New solution

Replace current solution

Renewal

If replacement solution, what does this replace?*

Date for Renewal:

Cost*

Please enter numbers only in this field. Do not include dollar signs, as doing so will automatically cause your EDP to be denied by the system.

Does the Purchase have a Contract?*

Yes

Contract Start Date

Contract End Date

Funding Source*

Title III

State Funds

Other

Please list the other funding source

Project Purpose / Business Case Development

What is the primary use of the requested equipment / software?*

Data

Does this purchase of software or device, collect, store, process or distribute restricted data?*

(i.e. any type data that will adhere to FERPA, HIPAA, other confidential data)

Yes

Will the data need to be backed-up?*

Yes

Do you have a copy of the Vendor's Security Documentation?*

Yes

Equipment Purchases

If equipment is assigned more than two people, please attach a document with who the additional equipment needs to be assigned to.

Software Purchases

If software is assigned more than two people, please attach a document with who the additional software needs to be assigned to.

Is there more than one person this equipment or purchase is being assigned to?*

Yes

Location of Equipment (building/room number)*

Person Equipment is Assigned to:*

Location of Additional Equipment (List all Buildings / Room Numbers)*

List all Additional People Equipment is Assigned to:*

Project Details

Which University Goal does this purchase address?*

Select

How does this project align with the University Strategic Goals above?*

What will the official name of the Project be?*

Requested Go-Live*

Spring 2025

List the measurable improvement outcomes of this purchase / project?*

(i.e. increase in revenue, improvement in customer satisfaction, reduction in costs, increase in productivity)

Approval Authorization

Once your Area VP approves, if applicable, an approval request will be routed to the ISO and / or CIO for review and approval. If the purchase is over $100,000, an approval request will be routed to the Vice-President of Administration and Finance.

Please note - if your purchase is equal to or greater than $25,000 please make sure you have consulted with ASU Purchasing regarding appropriate purchasing methodology PRIOR to submitting this form.

Need Director/Dean/Chair Approval?

If your Director, Dean, or Chair is the same as your Area VP, select 'No' for this option. Otherwise, they will receive multiple approval requests, which may delay the processing of your EDP request.

Yes

Director/Dean/Chair's ASU email*

Email Address (Format: firstname.lastname@asurams.edu)

Please ensure that your email address is entered correctly, as any typos may delay the processing of your EDP.

Sponsoring Area VP*

Select or enter value

File Upload

Please attach any supporting documentation for Approvals and to be kept on file. (i.e. Quotes, Purchase Orders, Invoices, Contracts or any Statements of Work received)

Drag and drop files here or

To be reviewed by IT

Quote Attached

To be reviewed by Legal

Contract Attached

To be reviewed by ISO

Security Documentation Attached

Please note: All personal data and special categories of sensitive personal data collected or processed by Albany State University (ASU) must comply with the ASU Cybersecurity Program Plan, as authorized by the Board of Regents Policy Manual Section 10.4 Cybersecurity: https://www.usg.edu/policies. Anyone suspecting his or her sensitive personal data has been exposed to unauthorized access, report your suspicion to LegalAffairs@asurams.edu. Otherwise, questions concerning GDPR can be forwarded to LegalAffairs@asurams.edu. Typing your name in the box below and submission of this application provides consent to and acknowledgment of the ASU Data Security and Privacy Policy.

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