Request For Proposal

Request For Proposal

Thank you for your interest in conducting a meeting/event at Yellowstone National Park Lodges!

Please be assured that your inquiry is important to us. Due to the volume of requests, please allow up to 4 days for our response. We highly recommend submitting requests 12-18 months prior to your meeting for the best availability of lodging and services.

Please note that we have a minimum number of people for private meals of 25 for breakfasts and lunches and 50 for dinner. Also, we require at least 10 paid rooms to be considered a meeting group.

Peak season dates, between June and August, are when demand for vacationing guests is highest. For this reason, meetings and events that require lodging can only be considered for September, October, November, January, and February.

Meetings without lodging may be possible during peak season (summer) if meeting space is available.

Reviewing our meeting policies on our webpage can answer many questions and will help you complete this RFP.

What type of event are you looking to have?*

Select

Organization/Company Name*

Contact Name*

What is your job title or relationship to the organization?*

Street Address*

City*

State*

Select

Zip*

Email*

Phone*

MEETING DETAILS

What date would you like to have your event?*

Please note: we can only accept meetings and events that include lodging in September, October, November, January, and February. Meetings without lodging may be possible during peak season (summer) if meeting space is available.

Is this date flexible?*

Yes

How many guest rooms will you need for overnight guests?*

For less than 10 rooms, guests should consider booking as individuals online or through our reservation phone number. If lodging is not needed, contact YNPCS@xanterra.com

How many nights would you like to stay in our in-park lodging?*

How many guests do you expect to attend this event?*

Please make sure you meet the minimum number of guests for food and beverage and/or room nights.

What is your estimated budget for this event?*

Will you need meeting/event space in one of our Lodges?*

Yes

Will you need Food & Beverage service for this meeting?*

Food and beverage minimums are 25 people for lunch buffets and passed appetizers and 50 people for dinner buffets. (Please see food and beverage policies)

Yes

TELL US MORE!

Event Details*

Please provide a detailed daily itinerary for any meeting space, food and beverage, AV equipment, and activity requirements, including how many nights you will spend in the park and at which location. The itinerary should include specific days, times, and activities to be considered.

Do you have a company RFP form?

Please upload your company RFP in a PDF format.

Drag and drop files here or

Meeting and Event Policies

I have read and understand the meeting and event policies regarding minimum counts for meals and rooms, deposit and cancellation policies, and best times to plan a meeting or event in Yellowstone National Park.*

Send me a copy of my responses

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