Temporary, Casual & Student Employees

Temporary, Casual & Student Employees

Use this form for any hiring of a Temporary, Casual or Student Employee after all required documentation has been filled out.

We will need a completed resume, job application, and work permit if required. Please allow one business day for a response.

If we do not have a finished application, we can not proceed with the assignment.

You can find all information and required documentation below:

Hiring Temporary, Casual & Student Employees Guide
SU Employment Application
Temp/Casual/Student Comp System
Temp/Casual/Student FAQ
I9 Paper Version

Requester Information

Please identify who is completing this form.

Requested By

Begin by typing your name and select from the drop down menu.

Select or enter value

Select checkbox if someone else also needs to be notified of this request

Secondary Requester

If an additional Employee is selected in this dropdown menu, they will receive an acknowledgement notification when this form is submitted and another notification when the process is complete.

Select or enter value

If you do not have a completed application, please do not continue with this form.

Request Information

Unit*

Select or enter value

Department Name

Select

Department Name

Select

Department Name

Select

Department Name

Select

Department Name

Select

Department Name

Select

Type of Hire*

Please refer to the Hiring Temporary, Casual & Student Employee Guide for information about each selection.

Temporary Employee

Casual Employee

Stanford Student Employee

Stanford Summer Student

High School Student

Is this student a Federal Work Study participant?*

Yes

No

Work Permit for High School Students

A valid work permit is required to employ high school students. Please provide the work permit to Human Resources before the first day of work.

Temporary, Casual & Student Employees Information

First Name*

Last Name*

Candidates Email*

Has this person been affiliated with Stanford before?

Select or enter value

Is this person a Minor? (under 18)*

Yes

No

STARS Training

California laws and Stanford policy require certain individuals at Stanford to report known or reasonably suspected child abuse or neglect to the authorities. These individuals are known under the law as "Mandated Reporters."

All mandated reporters are required to submit an Acknowledgement Form and be provided with copies of the State of California Penal Code provisions. Use this checklist to help you identify which jobs/roles are considered mandated reporters.

Have you taken the required STARS Training?*

Yes

No

Please follow this link to the STARS Training.

Assignment Information

Business Title*

Provide the business title as it should appear in PeopleSoft and Stanford Directory. Field is limited to 60 characters.

Supervisor Name

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Supervisor Name

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Supervisor Name

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Supervisor Name

Select or enter value

Supervisor Name

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Supervisor Name

Select or enter value

Classification*

Please refer to the Temp/Casual/Student Guide for information about each selection.

Administrative/Operational (ADM)

Other Professional (OTP)

Managerial (MGR)

Responsibility Level (ADM)*

I - Highly structured assignments; regular supervision.

II - Assignments limited in scope/complexity but require admin or vocational skills; minimal supervision.

III - Significant judgment required to carry out assignments and make decisions.

Responsibility Level (OTP)

I - Moderately complex assignments require knowledge of principles/concepts/methods of a specific field.

II - Assignments require advanced knowledge & ability to develop & apply advanced techniques.

III - Assignments require expert knowledge.

Responsibility Level (MGR)

I - Manage single dept or unit (or multiple units of similar complexity/ function). Establish operational objectives/ assignments; delegate assignments to subordinates.

II - Also provide strategic direction for plans impacting a major area.

III - Manage large department/unit, multiple departments of diverse functions; or major University-wide program. Develop long-range plans.

Start Date*

**Note that some contingent employees require background checks. Please submit request 1-2 weeks before desired start date to allow time for the check to clear**

Estimated Length of Assignment*

Temporary: Limited to 6 months at 50% or more FTE not exceeding 980 hours per year.

Casual: May be hired for 6 months or longer for less than 50% FTE.

Enter duration of assignment.

High School students should be paid at least the Stanford minimum hourly wage of $17.25 effective January 1, 2023, or higher.

Hourly Rate*

Please review the Temp/Casual Compensation System for guidelines.

FTE % / Hours Per Week*

Enter other full time equivalent (FTE) percentage in Comments if not listed.

Select or enter value

PTA

Please enter the PTA, if unknown, leave blank.

Work Location*

Provide the employee's work location.

Select or enter value

Comments

Attachments

Please confirm the documents listed below with an * have been attached. (SU Employment Application)

A Resume is desirable, but not required.

A Completed SU Employment Application*

Work Permit*

Resume

Document Upload*

Drag and drop files here or

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