Visit Abroad HQ notification

Visit Abroad HQ notification

DATA PROTECTION: This form is used to collect information about those organising a Visit Abroad trip for the purpose of notifying UK HQ. As part of this form we collect personal data about the team, Visits Abroad Approver and the person submitting this information. This information is collected for statistical purposes as well as in order to provide support prior and during the trip. This information is also shared with the host National Scout Organisation in order for them to provide assistance if required. We take your personal data privacy seriously. The data you provide to us is securely stored within Smartsheet and we will keep the data we capture from this form for 6 months after the event for any queries that arise then it will be securely destroyed. For further detail on our retention periods please visit our Data Protection Policy at https://scouts.org.uk/media/927472/SCOUTS-data-protection.pdf.

Trip Information

Primary Country Visited

Select

Secondary Countries visited

Select

Third country

Select

Reason for Visit

Select or enter value

Other

Select or enter value

Name of jamboree/ conference/ event

Start Date

End Date

Group

County/Area

Select or enter value

Party Leader Information

Party Leader

Party Leader Membership No.

Party Leader email address

Party Leader telephone contact

Participant numbers

Beavers

Cubs

Scouts

Explorer

Network

Volunteers

Others

HQ Staff / Vol

InTouch Contact

In Touch Contact

InTouch Membership No.

InTouch phone contact

InTouch email address

Approvals

Name of Visits Abroad Approver

Visits Abroad Approver Membership No.

Visits Abroad Approver approval date

Name of person submitting this form

Membership no. of person submitting this form

Send me a copy of my responses

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