Information Technology Project Proposal Intake Form

Please identify the requester of this project proposal.

Please provide your Mt. SAC email address.

Please select all applicable division(s).

Identify a project sponsor who will provide guidance, support, and advocacy for the project throughout its duration. The project sponsor should have the authority and responsibility to make decisions regarding the project.

Please provide the project sponsor's Mt. SAC email.

If your department has multiple proposals or projects in the queue, please help in determining the priority of this project proposal submission.

Provide a short name for the project. This name will be used to describe the project throughout the process (example, Photo ID Integration).

Briefly describe the purpose of this project, including the business need. If a report request, please identify data that should appear on the report, where this data appears in Banner (form and data label), data selection parameters (term, date range, payroll cycle), report sequence (student name, course id), data groupings (division/department, bargaining unit). If a system enhancement, please explain requested the enhancement.

Briefly describe what you hope to achieve by executing the project, including anticipated benefits.

List or summarize all specific deliverables resulting from this project. What will the project produce or deliver? These should include items that are specific, measurable, achievable, realistic, and time bound.

Please note if funding does not exist for this request, it will not be

Please select all the apply. For additional information related to the Mt. SAC Mission Statement, Vision, and Stratgic Goals, please visit https://www.mtsac.edu/about/mission-and-goals.html.

The proposal should clearly highlight the department/division/program goals it supports and explain how the proposed solution directly contributes to achieving those goals. This assures the proposal is not only addressing immediate needs, but also aligning with the broader strategic direction of the department/division or program, thereby enhancing its chances of receiving support and approval.

Please describe the mandate and how it impacts your project proposal. In the context of a proposal, a mandate can be a specific instruction, rule, law, or objective that must be followed or achieved.

Please describe how this proposal aims to enhance accessibility and usability for the impacted user community. Key strategies to consider include an inclusive design, assistive technologies and adaptability, and a clear and intuitive interface design. The proposal should aim to create a system or service that is accessible, usable, and inclusive for all members of the impacted community.

Please describe how this proposal aims to provide an improved user experience. Several objectives to consider are optimizing performance, improved data quality (data integrity), reduced defects, etc. The description should clearly illustrate how users can expect a system or service that operates efficiently, provides accurate and reliable data, and offers a high level of stability and usability.

Standardization refers to the process of establishing and promoting uniform practices, guidelines, and specifications to ensure consistency and interoperability among different components, systems, or processes. Elements to consider include adherence to industry standards, consistent methodologies and practices, integrations, etc. The Proposal should recognize the importance of standardization and should actively work towards promoting it.

Please select all that apply.

Please define how this proposal aims to improve efficiency. These improvements should collectively contribute to improved productivity and a more efficient user experience.

Please select all that apply.

Please describe how the proposal will enhance automation. The proposal should contribute to streamlined operations, faster decision-making, and enhanced efficiency across different functions.

Please select all that apply.

Please describe how this proposal will address compliance or end-of-life issues. Compliance issues refer to the adherence to legal, regulatory, or industry-specific standards, while end-of-life issues typically involve the retirement or replacement of outdated systems, technologies, or processes.

Please describe risks associated with implementing the Proposal deliverable(s) and risk mitigation strategies that have been addressed. Risk mitigation strategies refer to proactive measures and actions taken to reduce the likelihood or impact of potential risks or uncertainties associated with an IT project. These strategies aim to identify, assess, and address risks that could affect the project's success, timeline, budget, or quality of deliverables.

The proposal should acknowledge and evaluate the current capabilities of the IT department, including their expertise, available resources, and their ability to effectively allocate time for scheduling.

In the event the IT department lacks specific skills or resources required for the project, the proposal incorporates the potential involvement of external consultants. This demonstrates the flexibility of the proposal to leverage additional resources or support from external sources.

Please identify how the sponsor plans to execute this proposal. By identifying functional resources, securing funding, and staff for ongoing support, the Sponsor will demonstrate their preparedness and ability to execute the project effectively. These elements are vital for ensuring the project's success and smooth implementation, as well as providing ongoing support and maintenance after its completion.

Please select all that apply.

For a list of contracted service providers, please see the Information Technology Service Providers list.

Please identify how the proposal demonstrates a comprehensive approach to maintaining a strong IT ecosystem.

Lifecycle management refers to the process of managing a system, application, or other technology throughout its entire lifecycle, from inception to retirement. It involves various activities such as planning, development, deployment, operation, maintenance, and decommissioning.

Technology currency needs refer to the requirements and considerations related to keeping the technology environment current, up-to-date, and in line with the industry standards. It involves assessing and addressing factors such as software versions, hardware capabilities, security updates, and compatibility with newer technologies.

Please select all that apply.

Please identify how the proposal drives technology modernization.

Technology modernization refers to the process of updating and upgrading existing technology systems, applications, infrastructure, and processes to align with current industry standards, best practices, and emerging technologies. It involves adopting new tools, platforms, and methodologies that enhance efficiency, scalability, security, and overall performance.

Key aspects of technology modernization may include upgrading hardware and software components, migrating to cloud-based solutions, implementing automation and artificial intelligence, enhancing data analytics capabilities, improving cybersecurity measures, and streamlining IT operations.

Please select all that apply.

Please attach any additional documentation that will help us understand the scope of work required for this project request. Please include the Statement of Work (SOW), systems/software/hardware requirements, SSO requirements, HECVAT, etc.